Job Summary
We are seeking an energetic and detail-oriented Secretary/Receptionist to be the welcoming face of our organization. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations. The ideal candidate will be highly organized, possess excellent communication skills, and demonstrate a proactive attitude to assist visitors, manage calls, and support office functions efficiently. This paid position offers an opportunity to be an integral part of a dynamic team while honing your administrative and customer service skills. We're looking for employees to work the hours of 8:30am to 12:30pm.
Responsibilities
- Greet visitors warmly and professionally, providing exceptional customer service at all times.
- Answer multi-line phone systems promptly, using proper phone etiquette and forwarding calls as needed.
- Manage front desk operations, including handling incoming and outgoing mail, packages, and deliveries.
- Maintain organized filing systems and ensure accurate document management.
- Support office management tasks such as calendar scheduling, appointment setting, and meeting coordination.
- Assist with clerical duties including data entry, word processing, proofreading, and document preparation.
- Provide administrative support to team members and executives as a personal assistant when required.
Requirements
- College Experience preferred.
- Proven office experience with strong organizational skills and attention to detail.
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer skills.
- Prior experience in clerical roles or office management is preferred.
- Bilingual abilities are highly desirable to serve diverse clients and visitors effectively.
- Strong phone reception skills with multi-line phone systems knowledge and professional phone etiquette.
- Exceptional customer service skills with the ability to communicate clearly and confidently with clients and visitors.
- Ability to handle multiple tasks efficiently while maintaining a positive attitude
- Administrative or secretarial training is a plus.
Join us in creating a welcoming environment where professionalism meets efficiency! This role is perfect for motivated individuals eager to develop their administrative expertise while supporting a vibrant team.
Pay: From $17.00 per hour
Work Location: In person
