** This is a full-time onsite position located in North Phoenix, AZ **
Summary: The Project Support Administrator will be responsible for assisting the QA/QC team with administrative tasks and procedures. You will support in maintaining accurate documentation for QA/QC procedures for ongoing construction projects, coordinate with various stakeholders on project specifications, safety regulations, inspection processes, etc. In this role, you will provide administrative support to the QA/QC team where the need seems fit.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Assist in maintaining accurate records of quality inspections, permits, testing reports and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.
- Schedule and plan meetings and appointments, create a master schedule for all team members.
- Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.
- Maintain daily log of job site occurrences.
- Organize office and assist associates in ways that optimize procedures.
- Sort and distribute communications in a timely manner.
- Assist the leaders with the invoice, payment control and all administrative related tasks.
- Work with safety teams to ensure compliance with safety protocol and guidelines.
- Support internal and external quality audits and prepare necessary documentation.
- Identify areas for improvement in QA/QC processes and recommend solutions to enhance the overall quality of construction deliverables.
- Ability to create, maintain, manage and administer Smartsheet.
- Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
- Other responsibilities as assigned.
Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience:
- High School diploma/GED. Bachelor's degree in business Admin, Construction Management, or a related field.
- 1+ years of administrative support experience, in QA/QC preferred.
Skills and Competencies:
- Strong knowledge of office administrative needs, ability to assist team members in a timely manner.
- Familiarity with construction methods, quality control standards and industry practices.
- Familiarity with quality management systems, inspection procedures, and regulatory standards.
- Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Excel skills are a must.
- Experience with Document control
- Experience or familiarity in Smartsheet is a plus.
- Ability to learn and master Smartsheet/ACC/Viewpoint etc.
- Experience with ACC Autodesk Construction Cloud is a plus
- Excellent organizational and time management skills. Highly detail-oriented.
- Ability to act with integrity, professionalism, and confidentiality.
- Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
- Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
- Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
- Ability to work in a construction site environment (trailer office).
Language Proficiency:
- Excellent verbal and written communication skills in English.
Nice to have:
- Experience with commercial construction projects, particularly large-scale developments.
Additional Requirements:
- Must have and maintain a valid driver's license. May be required to travel to other sites within Arizona to perform certain work functions.
