Seattle City Light, a department of the City of Seattle, is one of the nation’s largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship.
The Transmission & Distribution division is looking for an Administrative Specialist II to join their team. This position will support multiple teams working from Seattle City Light’s North and South Service Centers. The work includes supporting on-site management and personnel with administrative support, travel arrangements, and special projects. The work of this class requires advanced knowledge of general office practices and procedures and requires comprehensive knowledge of departmental or program policy/procedures.
Assignments are completed independently with minimal guidance and some work assignments require handling complicated tasks where the cost of correcting errors would be substantial in either time or money. The work requires solving special problems and making reliable decisions. Only sensitive issues and problems are referred to management or supervisor.
This position requires direct reporting to either service center location. This position will report to the Administrative Support Supervisor and will work onsite 5 days a week.
- General admin support for onsite field operations (clerical, reporting, invoicing, scheduling, ordering, note-taking/dissemination, process oversight/review (documentation), travel planning and processing, reconciling purchases, reviewing and processing purchase orders, etc).
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Ongoing data entry, spreadsheet maintenance and reporting relative to field operations.
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Tracks, prepares and distributes and records of official meetings and proceedings.
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Reviews and evaluates required program or department documents for completeness.
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Tracks assignments delegate to division staff and monitors progress.
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Ongoing data entry, spreadsheet maintenance, and reporting relative to field operations.
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Tracks and monitors external claims from file acceptance to completion.
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Review and prepare monthly organizational charts for multiple groups within the division using Visio.
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Takes, prepares, and distributes minutes and records of official meetings and proceedings.
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Proposes and establishes office procedures and implements, subject to approval by supervisor.
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Assists in developing/monitoring budgets and contracts for units.
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Responsible for ordering office supplies and maintaining office equipment such as printers, scanners, plotters, etc.
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May be asked to assist during emergency outages and events with general administrative support.
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Perform the duties of the lower level.
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Performs other related duties as required.
Minimum Qualifications
Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).
Work Environment/Physical Demands
Work is performed in an office environment.
Desired Qualifications - You will be successful if you have the following experience, skills, and abilities:
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Excellent oral and written communication skills.
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Self-starter, ability to work independently and exercise good judgment.
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Ability to work as a team member in a diverse work force.
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Good organization skills demonstrated ability to multi-task and adjust priorities on short notice.
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Experience working with confidential information.
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Demonstrated experience working in a deadline driven environment.
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Ability to identify process improvements.
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Experience working with field crews or a utility with a large population of analytical-minded staff and/or engineers is highly desired.
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Comfort with changing technology with a high degree of adaptability
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Advanced experience with data entry, document creation/editing, and report creation utilizing WAMS (Work Asset Management Systems), Tableau, Adobe Sign, Microsoft Office Suite (Word, Excel, Teams, Outlook, VISIO, OneNote, etc.), along with other data bases.
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Experience with setting up audio/visual equipment and experience with Microsoft Teams and Webex.
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Emergency Response Commitment:
Seattle City Light is committed to reliable service during emergencies. Through our Emergency Response Program, each employee is assigned a role—usually aligned with their regular duties—to support emergency operations. Your participation is required and vital to helping the utility stay prepared and serve our community when it matters most.
The full salary range for this position is $35.56 to $41.31 per hour.
Application Process
Please submit the following with your online application:
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A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement
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A current resume of your educational and professional work experience.
Incomplete applications may not be considered.
Who May Apply: This position is open to all candidates that meet the qualifications. Seattle City Light values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. Seattle City Light encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.
Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check. The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance, SMC 14.17and the City of Seattle Personnel Rule 10.3 (Download PDF reader). A driving history review may be conducted in compliance with SMC 4.79.020.Applicants will be provided an opportunity to explain or correct background information.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits.
Want to know more about Seattle City Light? Check out our web page: https://www.seattle.gov/city-light/about-us/careers.
