Job Summary
Reporting directly to the CEO, the Operations Manager will serve as the CEO's primary operational partner and help oversee the day-to-day activities of the company. This individual will support the coordination of Menalto Development's primary commercial real estate development project, while assisting with executive scheduling, financial coordination, marketing initiatives and general business operations.
The ideal candidate is highly organized, proactive, dependable and comfortable working independently. This role requires someone who can manage multiple responsibilities, communicate effectively with a variety of stakeholders, and keep the company's primary development project moving forward.
Duties
Executive Support
- Manage the CEO's calendar, meetings, travel, and daily priorities.
- Prepare correspondence, presentations, reports and meeting materials.
- Organize meetings and maintain follow-up on action items.
- Serve as the primary point of contact between the CEO and consultants, vendors and project stakeholders.
- Assist the CEO with day-to-day adminstration and operational needs.
Operations
- Help manage the daily operations of Menalto Development.
- Maintain office organization, systems and internal processes.
- Maintain project files, contracts and company records.
- Assist with office administration and general business operations.
Development Project Coordination
Support t*he CEO and partners with the coordination and administration of th*e company's primary commercial real estate development project by
- Maintaining project schedules and tracking key milestones.
- Coordinating meetings with architects, engineers, contractors, attorneys, brokers, lenders and municipal agencies.
- Following up on outstanding items to help keep the project moving forward.
- Organizing project documents, contracts, permits, and correspondence.
- Assisting with entitlement, permitting, financing, design and construction coordination.
- Preparing monthly project status reports for the CEO and company partners.
Financial Coordination
- Work with the accounting team to organize financial information related to the development project.
- Assist with project budgets, cash flow tracking and financial forecasting.
- Help prepare lender requests, financing packages and presentation materials.
- Compile monthly financial summaries and project updates for the CEO and company partners.
- Maintain organized financial and project records.
Marketing and Communications
- Assist with marketing efforts for Menalto Development and its' development project.
- Coordinate social media, website updates, branding materials and marketing collateral.
- Help prepare presentation materials for meetings with lenders, investors, municipalities, and community stakeholders.
- Conduct market research and assist with business development opportunities.
General Responsibilities
- Take initiative to solve problems and improve day-to-day operations.
- Adapt to changing priorities and assist wherever needed to support the CEO and the successful completion of the development project.
- Perform other duties consistent with a growing entrepreneurial real estate development company.
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
