Company Description
Jefferson Recycling is an NJDEP Approved Class "B" Recycling Facility located in Lake Hopatcong, NJ. They offer container services ranging from 10CY to 40CY, landscape supply, and demolition services.
Job Overview
We are seeking an energetic and detail-oriented Sales Support Administrative Assistant to join our dynamic team! In this vital role, you will be the backbone of our sales operations, providing exceptional administrative support that keeps our sales processes running smoothly. Your proactive approach and organizational skills will help ensure that our customer interactions are seamless, our records are accurate, and our office environment remains efficient and welcoming. This position offers a fantastic opportunity to develop your office management expertise while contributing to a vibrant team dedicated to excellence.
Responsibilities
- Manage office duties including directing inquiries with professional phone etiquette.
- Operate multi-line phone systems to handle incoming calls efficiently and route messages appropriately.
- Support sales teams with data entry, order processing, and maintaining customer records using tools like QuickBooks and Microsoft Office.
- Assist with bookkeeping tasks such as invoicing and reconciling accounts to ensure financial accuracy.
- Maintain organized filing systems both physically and digitally using Microsoft Office.
- Provide excellent customer support by responding promptly to client inquiries and ensuring their needs are met with a friendly, professional attitude.
Requirements
- Proven office management or administrative experience, preferably in a sales or customer service environment.
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with QuickBooks.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Bilingual abilities (English/Spanish) are a must for communicating with diverse clients and team members.
- Experience handling multi-line phone systems, data entry, filing, and calendar management.
- Familiarity with landscape/hardscape materials and/or recycling/container/demolition experience a plus.
- Exceptional time management skills combined with professionalism in phone etiquette and customer service. Join us as a Sales Support Administrative Assistant where your enthusiasm and organizational prowess will make a real impact! This role is perfect for someone eager to grow their office management skills while supporting a vibrant sales team dedicated to delivering outstanding service. We value proactive individuals who thrive in busy environments—your contribution will be essential to our continued success!
Hours - Monday - Friday 7am - 4pm, Saturdays 7am - 1pm (Saturdays April 1st - December 1st only)
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
