About Gardenista Jax
Gardenista Jax is a Jacksonville-area garden design company on the rise. Between client consultations, hands-on projects, and a growing social media presence, there's rarely a dull moment. We're looking for people who want to grow alongside the business, not just fill a seat.
About the Role
I'm looking for a trusted, long-term right-hand person to help run both my life and my business — this is not a short-term or fill-in position. About half your time will go toward personal support (errands, household tasks, and keeping things organized), and the other half toward business admin and marketing support, working alongside my existing marketing team (not replacing them). Some weeks you'll execute tasks assigned to you; other weeks you'll be trusted to notice what's needed and run with it on your own.
This isn't a role where you're handed a checklist and left to execute it robotically. You'll be trusted to think ahead, make good calls, and bring ideas to the table.
Most of the work is remote. You'll come in-person one day a week — Monday or Friday, morning or afternoon (flexible) — for errands and hands-on tasks.
Gardenista Jax is growing quickly, and this role is expected to grow right along with it — in hours, responsibility, and pay — for the right person who wants to stay and grow long-term.
What You'll Actually Be Doing
Personal & Household Support
- Laundry and dishes
- Running errands (groceries, returns, pickups/drop-offs)
- Home and office organizing
- Occasional pet sitting
- Personal scheduling, correspondence, and other life-admin tasks
Business Admin & Operations
- Work directly inside our systems: Shopify (orders, consultations), Asana (task/project tracking), HoneyBook (client proposals/contracts), and Quo (client texting/voice line)
- Manage inbox and calendar; draft and send client communications
- Organize Google Drive files, documents, and spreadsheets
- Help build SOPs and back-end operations as the business grows — project management experience is a real plus here
- Light research projects as needed
Marketing Support (Required Skills)
- Edit and post video content for Instagram, Facebook, and YouTube
- Support (not replace) our existing marketing team — some content will be assigned to you, some you'll create and manage on your own
- Help with captions, graphics (Canva), and general content coordination
- Run and manage paid ad campaigns on Google Ads, Facebook, and Meta — including campaign setup, audience targeting, and basic performance monitoring
Requirements
- Demonstrated experience editing and posting video content for Instagram, Facebook, and YouTube
- Working knowledge of Meta Business Suite, including comment management, page administration, ad creation, and managing paid advertising campaigns on Facebook and Meta
- 1–3 years of relevant admin, personal assistant, or marketing experience
- Reliable transportation and availability for one in-person day/week (Monday or Friday, AM or PM)
- Exceptional written communication and grammar
- Reliable internet and a solid remote work setup
- Authorized to work in the United States
Nice-to-Haves (Not Disqualifying)
- Experience building SOPs or improving back-end business operations
- Project management experience
- Familiarity with Shopify, Asana, HoneyBook, or Quo
- Experience with AI tools like ChatGPT or Claude
- Canva or general graphic design experience
- Familiarity with SEO best practices and website improvements (Shopify or similar)
You Might Be a Great Fit If You...
- Notice what needs to be done before being asked
- Are extremely organized and detail-oriented — you catch the small things others miss
- Write and communicate exceptionally well
- Take initiative and solve problems without needing everything spelled out
- Are trustworthy and comfortable handling confidential/personal information
- Take feedback well and enjoy refining work through revision
- Are adaptable when priorities shift
- Are just as comfortable running an errand as editing a video or managing a client inbox
Compensation, Schedule & Growth
- W-2 part-time position; $30–35/hour based on experience
- 5–15 hours/week, depending on the revolving needs of the business and household — with real opportunity for more hours, responsibility, and pay as Gardenista Jax grows
- Flexible schedule
- No benefits or mileage reimbursement at this time
Hiring Process
Qualified candidates will be invited to an interview, a short skills assessment, and a paid working trial before a final decision is made. A background check will also be part of the hiring process, given the personal and client-facing nature of this role.
How to Apply
Please don't just send a resume. Email [email protected] with:
1. Your resume
2. A short cover letter on why this role interests you
3. A time you created order out of chaos (a project, a system, anything)
4. A video or piece of social content you've created that you're proud of (link if possible)
5. Your experience level with Meta Business Suite and video editing tools
Include the phrase "Details Matter" somewhere in your application — it tells us you read the whole posting.
Pay: $30.00 - $35.00 per hour
Benefits:
Experience:
- Meta Business Suite and video editing/social media content: 1 year (Required)
Ability to Commute:
- Ponte Vedra Beach, FL 32082 (Required)
Work Location: Hybrid remote in Ponte Vedra Beach, FL 32082
