JOB A vacancy exists in the Department of Recreation and Parks for an Office Coordinator in the Parks Division Office.
Pay Schedule VI, Grade 21, Regular Schedule: 35 hours per week.
This is an in-person position that is not eligible for any regular telework.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring in this class may be filled from the list of eligible applicants.
All interested
transfer and
promotional candidates must apply at this time.
List all
promotions and
changes in job duties due to
reclassification
as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You
must attach proof of transcript(s)/education, professional license(s), and/or certification(s) to your application. Unofficial copies are acceptable
.
Failure to submit proof of professional licenses, certifications, and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application. EXAMPLE OF DUTIES
Job Purpose
Under general supervision, performs comprehensive clerical and administrative duties to ensure the efficient operation of the Parks Division within the Department of Recreation and Parks.
Essential Job Duties
Provides administrative support by coordinating workflow, including assigning and reviewing others' work.
Coordinates a major function for a County agency or bureau.
Greets and directs clients and visitors at the front desk of a public building.
Provides courteous, helpful assistance to visitors and staff.
Answers and routes incoming calls at the Department of Recreation and Parks.
Assists in the preparation of the Agency’s budget by providing supporting documentation, benchmarking, and/or financial and budgetary data and records.
Prepares direct payments, purchase orders, purchase requisitions, and amendments.
Tracks agency expenditures.
Serves as a liaison to other County agencies and tracks work orders.
Accepts and logs deposits from various Recreation and Parks sites.
Maintains complex filing and tracking systems.
Prepares or assists in preparing personnel-related documents and forms.
Responds to inquiries regarding Department programs and policies in person, by telephone, or by regular or electronic mail.
Assists with program and special event registration using the CivicRec platform.
Enters and tracks civil citations.
Completes Personnel Requisition Forms, entry, change, promotional, and termination tickets, and tracks and documents leave usage, including family and medical leave.
Uses automated office systems, such as word processing equipment or a computer, to draft and prepare a variety of letters, memos, and PDF documents.
Determines appropriate letter or memo format, proofreads, and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
Creates and maintains a variety of detailed office databases and logs.
Accesses databases to establish, retrieve, review, update, track, and revise office records.
Performs queries and compiles personnel, budgetary, and statistical reports.
Establishes and maintains confidential, alphabetical, chronological, or subject matter files and records.
Reviews and summarizes information from manual and electronic files for the preparation of monthly, quarterly, and annual reports.
Receives, investigates, and resolves inquiries, requests, and complaints.
Explains office policies, procedures, rules, and regulations to other employees and the public.
Maintains calendars, schedules appointments, and meetings.
Prepares and types, photocopies, and distributes meeting agendas and/or minutes.
Operates office machinery, such as computers, photocopiers, calculators, telephones, scanners, and printers.
Examples of Other Duties
Assists in the preparation of County legislation
Schedules, attends, and takes notes and minutes for meetings, conferences, and hearings, which may include those of boards and commissions
May take verbatim notes
Purchases office supplies
May supervise or coordinate the work of subordinate clerical staff
NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all essential job functions for each position in the class. Each position may not be required to perform all of the essential job functions listed. SUPPLEMENTAL INFORMATION
Physical and Environmental Conditions
The work of these positions is essentially sedentary, with occasional walking/or lifting, and other restricted physical activities.
Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to, criminal background, education, and fingerprinting checks.
Please note: This is an in-person position that is not eligible for any regular telework.
