Title: Admin & Fiscal Support Specialist (Administrative Support Associate)
Position Number: 0078821T
Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI), Army Natural Resource Program on O‘ahu (ANRPO)
Location: Schofield Barracks
Date Posted: July 23, 2026
Closing Date: August 6, 2026 @ 11:59pm
Band: Pay Band A (PBA)
Salary: salary schedules and placement information
Additional Salary Information: Commensurate with education and experience
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: **(Pending position clearance)**
This position is annually renewable contingent on performance and/or availability of funds.
Duties and Responsibilities
(NOTE:** denotes Essential Functions)
**Serves as an administrative fiscal support specialist for the Army Natural Resource Program on O'ahu (ANRPO) and its programs, carrying out and providing guidance on administrative, financial, and personnel requests.
**Reviews and submits requisitions, purchase orders, travel arrangements, P-Card transactions, contracts and service orders, inventory management, and timesheet processing for approvals, while ensuring compliance with UH/RCUH policies and overseeing budgeting, reimbursements, and expenditure approvals. Tracks budgets.
**Implements personnel action changes, position posting, and HR requests.
**Manages record retention and personnel documentation, maintaining archives, tracking updates, coordinating digital files, processing timesheets, and overseeing onboarding/offboarding procedures, including issuing and collecting gear.
**Provides logistical and facility support, ensuring office organization and cleanliness, equipment maintenance, work order tracking, vehicle fleet management, inventory oversight and tracking including hand receipts, pick-ups and deliveries, and compliance with security requirements.
**Handles communication and coordination, managing phone inquiries, program-wide notifications, administrative calendars, vendor interactions, procurement compliance, staff correspondence, meeting documentation, and report formatting.
**Supports emergency response and field operations, implementing and coordinating safety procedures, ensuring safety protocols are followed, serving as radio base communications hub, and assisting with emergency communication and planning.
**Monitors policies, procedures, and workflows, recommending improvements, resolving operational challenges, and ensuring compliance with administrative guidelines.
Occasionally implements field work to assist field teams and gain familiarity with work locations and field safety issues.
Conducts operations in UXO-affected areas, supports helicopter missions, and may perform other high-risk tasks while ensuring safety and regulatory compliance.
Other duties as assigned
Minimum Qualifications
Educational and Professional Work Experience:
-
Possession of a baccalaureate degree in Business, Communications, Natural Resources, Social Sciences, Natural Sciences, or related field and one (1) year of progressively responsible professional experience with responsibilities in administrative support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Knowledge, Skills and Abilities:
Functional knowledge of principles, practices and techniques in the area of business management, demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administrative and procurement procedures.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of business management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, and use word processing software; Microsoft Word, Excel, Outlook, Access, PowerPoint, and Teams; Adobe; and Google web-based software.
Supplemental Minimum Qualifications:
Strong organizational skills.
Excellent oral and written communication skills, including the ability to draft correspondence and interact professionally with internal teams and external stakeholders
Basic knowledge of fiscal and administrative practices, including accounting, book-keeping, travel planning, human resources actions, office management, and supply and equipment inventory.
Required to complete a Department of Defense (DoD) security check for employment as an Army contractor, including a government security investigation and eligibility verification for access to unclassified information.
Must be able to complete the UH Information Security Awareness Training (ISAT) within two (2) weeks from date of hire, and re-certify every twelve (12) months.
Must possess Certification in First Aid/CPR or be able to obtain the certificate within three (3) months of hire through provided training. Certification must be maintained throughout the duration of employment.
Must be able to complete basic helicopter safety courses within six (6) months from date of hire.
Must complete Hazard Communication training immediately after hire or no later than the employee's initial exposure to hazardous chemicals.
Must be able to complete basic orientation and training on safe pesticide use.
Must complete Unexploded Ordnance (UXO) Training within six (6) months from date of hire and maintain throughout duration of employment.
Capable of lifting up to 45 pounds unassisted.
Requires a valid U.S. driver's license and the ability to drive a four-wheel-drive vehicle in various conditions.
Required to comply with all applicable RCUH, University of Hawai'i, and business entity policies, procedures, and training as a condition of employment.
Desirable Qualifications:
Knowledge of Department of the Army natural resources programs and the policies and organizational contexts in which they are managed.
Knowledge of Federal, State, and local environmental laws relevant to natural resource management.
Familiarity with University of Hawai'i (UH) and Research Corporation of the University of Hawai'i (RCUH) policies and procedures.
Experience in logistical support, including coordination of supplies, field operations, and administrative tasks.
Experience working in an office environment to support biological field activities.
Technical support skills, including troubleshooting network, computer, printer, and fax/scanner issues.
Proficiency in database applications for data management and record-keeping.
Basic knowledge of biological principles and appreciation for biological resources, particularly Hawaiian ecosystems.
Able to hike in remote areas on rugged terrain.
To Apply:
Select the "Apply" button in the top right corner of the screen; first-time NeoGov users will need to create an account. Please ensure your application includes the following materials:
-
Cover Letter: A letter detailing your interest and how you meet both the minimum and desirable qualifications. All minimum qualifications must be met by the closing date to be considered.
-
Resume/CV: A current professional resume or curriculum vitae.
-
Professional References: The names, telephone numbers, and email addresses of three (3) professional references.
-
Unofficial Transcripts: Copies of unofficial transcripts are required for the application, though official versions must be provided upon hire. Please note that copies of diplomas and academic summaries are not acceptable substitutes.
-
Foreign Credential Evaluation: For degrees earned outside the U.S., you must provide a course-by-course analysis and equivalency statement from a NACES-member agency at your own expense.
Important Note: To protect your privacy, do not include any photos, Social Security Numbers, or dates of birth in your packet. Only the most recent application will be reviewed, and all submitted materials become the property of the University of Hawai’i. Please ensure all documents are complete and legible to be considered by the search committee. Incomplete applications will not be considered.
Inquiries: Jane Beachy;
[email protected]The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
