The Assistant Producer serves as the primary on-site operational lead for Memoir Agency’s owned events and experiential properties when the Executive Producer is not onsite. This role is responsible for maintaining alignment across all operational departments, vendors, venue partners, and staffing teams to ensure seamless event execution.
The Assistant Producer acts as the central communication and escalation hub onsite, overseeing cross-functional coordination between event operations, guest experience, activations, venue personnel, and external vendors.
This is a SEASONAL position with an expected start date on or around September 1st and end date on or around January 31st. Opportunities to continue in full-time regular role beyond the expected end date may be available and not guaranteed or predicted.
Who is The Memoir Agency?
At Memoir we produce immersive events across the country, aiming to bring meaning to every place and every moment. We specialize in crafting irresistible experiences that spark wonder and forge deep connections. From epic live events to fully immersive environments, we transform stories into unforgettable realities—always aligning with our clients’ goals through imaginative, purposeful storytelling.
Our core values guide everything we do:
- Imaginative – We dream boldly and create with vision.
- Healthy – We nurture well-being in our people, partnerships, and practices.
- Tenacious – We persist with grit and determination to achieve excellence.
- Collaborative – We succeed together through trust and teamwork.
- Caring – We lead with empathy and respect for all.
Explore Memoir today: https://memoiragency.com/
Key Responsibilities
On-site Leadership & Event Execution
- Serve as the lead on-site operational contact in the absence of the Executive Producer.
- Oversee real-time execution of owned events, concerts, and experiential activations.
- Serve as the lead on-site operational contact in the absence of the Executive Producer.
- Maintain operational alignment across departments, staffing teams, vendors, and venue partners.
- Monitor overall event flow and proactively resolve operational challenges before escalation.
- Ensure all operational areas remain on schedule and aligned with event objectives and execution standards.
- Support staffing logistics, operational scheduling, supply coordination, and overall event readiness.
- Assist with radio communication systems, credential distribution, staffing movement, and on-site operational logistics.
- Oversee event execution in partnership with department leads, maintaining a calm, solutions-oriented leadership presence during all live event operations.
- Lead with adaptability, accountability, and strong attention to detail throughout all phases of event execution.
- Uphold high standards of professionalism, execution, and guest experience across all event teams.
Cross-Functional Coordination
- Act as the central liaison between Event Managers, Guest Experience Managers, supervisors, venue personnel, vendors, and agency leadership.
- Facilitate clear communication across all onsite departments to ensure seamless event execution.
- Manage operational escalations and coordinate timely resolution across teams.
- Support cross-departmental collaboration and problem-solving throughout all phases of event operations.
Vendor & Venue Management
- Maintain strong working relationships with venue staff, operational vendors, staffing partners, and activation partners onsite.
- Coordinate vendor arrivals, operational needs, and onsite logistics.
- Ensure vendors and partners execute according to operational expectations, timelines, and event standards.
Staffing, Hiring & Training Leadership
- Support staffing preparation efforts for owned events, including hiring coordination, onboarding, and workforce planning.
- Lead development and execution of staffing plans in partnership with Event Managers and leadership.
- Initiate and oversee staffing processes including recruitment coordination, candidate outreach, scheduling support, and staff readiness.
- Partner with Event Managers to support hiring efforts for event staff, supervisors, coordinators, and activation teams.
- Help develop and facilitate staff training focused on operational procedures, guest interaction standards, brand representation, and event readiness.
- Oversee pre-event staff communication and operational readiness initiatives.
- Ensure staff are properly trained on event expectations, escalation procedures, safety protocols, and guest experience standards.
- Support development of staffing workflows, operational playbooks, and training materials to improve consistency across events.
Required Qualifications & Experience:
- 3–5+ years of live event, experiential, festival, or venue operations experience.
- Prior experience leading onsite event operations and cross-functional teams.
- Strong leadership, communication, and multitasking skills.
- Prior experience and success in managing multiple operational priorities simultaneously.
- Proven ability to problem solve under pressure in a live-event environment.
- Experience working with vendors, venues and operational partners.
- Ability to work effectively in high-pressure, fast-paced environments.
- Flexible schedule availability including nights, weekends, and holidays.
Work Environment & Schedule
- Full-time Seasonal role with schedule flexibility based on business needs.
- Work on-site required during event dates, preview and post-production. Office or remote work available during pre-production prior to November.
- Evening, weekend, and extended on-site commitments are expected during installation, rehearsals, event operations and dismantle.
- Work will occur remotely or venue location, and outdoor site environments, including active construction or production settings.
Compensation & Benefits
- Starting Rate of Pay $25.00 per hour, depending on prior experience
Why Join Memoir
- Opportunity to be part of a high-growth, nationally recognized company
- Work on innovative, large-scale immersive experiences
- Collaborative and entrepreneurial culture
- Direct impact on meaningful, visible projects
