Position Type:
Secretarial/Clerical
Date Posted:
8/14/2026
Location:
Architectural, Engineering, & Construction
Date Available:
As soon as possible
Closing Date:
08/21/2026
Please note that this posting closes at 3:00 pm on the date listed above.
If you have questions regarding this position, please contact Justin Naegle, Director at (385)-646-7420 or email
[email protected]
Hours per week: 20 max.
Job Title
Hourly Secretary
Department
Architecture, Engineering & Construction
Supervisor
Energy Specialist
Salary Schedule
Secretary Salary Schedule
FLSA Classification
Non-Exempt
Last Review Date
August 2026
Job Summary
This position works under the direction of the Construction Services Manager and with the Energy Specialist in the Architecture, Engineering and Construction Department. This position provides secretarial support by opening, sorting, scanning, and electronically filing utility bills. Assists in preparing reports as needed. Attendance, physical presence, and timeliness are required and are essential functions of this position.
Essential Functions
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Opens, sorts, scans, and records daily utility bills.
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Uses office machines including personal computers, scanner, and 10-key.
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Creates/manipulates files in PDF, Excel, and Word and other similar platforms.
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Responsible in verification of accurate accounting procedures and payments.
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Uploads monthly utility bills into tracking software.
Non-Essential Functions
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Other duties as assigned*
This description should not be construed to contain every function/responsibility that may be required to be performed by an employee assigned to this position. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of education, knowledge, and experience requirements; the machines, tools and equipment used; background; and any licenses or certifications required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Required Education and Qualifications
High school diploma or equivalent.
Required Knowledge and Skills
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Working knowledge of computer software programs such as the Microsoft Office Suite programs and the Google Doc platform.
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Strong spreadsheet experience and knowledge.
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Minimum 55 wpm keyboard skill.
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Basic reading, writing, and math skills.
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Strong organizational skills.
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Task oriented and driven for accuracy.
Required Prior Experience
Prior office work and customer service experience preferred. Accounting and working with various utility companies also preferred.
Assigned Decision Making
Makes decisions within guidelines and procedures.
Interactions with Others
Positive interaction with utility companies, Construction Services Manager, Energy Specialist, and other co-workers.
Supervisory Responsibility
N/A
Budget Responsibility
N/A
Working Environment
General office conditions.
Physical Requirements Not limited to the following:
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While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance.
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Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
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Must be able to sit/stand for long periods of time.
Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.
