Office Assistant
Job Summary/ Objective:
The Albemarle County Sheriff’s Office to a dependable and detail-oriented individual to join the team in a temporary, part-time office support role. This individual will assist with day-to-day administrative tasks such as data entry, filing, answering phones, and supporting general office needs. The ideal candidate is organized, communicates clearly, and can adapt quickly to a fast-paced environment. Though a short-term assignment, this is a great opportunity to gain valuable hands-experience!
Term of Position: June 1st through approximately end of September
Office Hours Requirement: Position must perform work in office Monday – Friday during hours of operation, 8a-4p. Hired candidate will work approximately 20 hours per week.
N/A
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Supports customer service program and responds to public concerns as necessary: screens visitors, callers, U.S. mail and email, independently answering inquiries when possible, or directing to appropriate staff when necessary, and facilitating staff responses.
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Supports team by performing tasks related to organization and strong communication
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Establishes and maintains files. Files documents and other materials.
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Completes data entry into computer system as assigned.
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Comprehensive knowledge of standard office practices, procedures, equipment and clerical techniques.
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Comprehensive knowledge of business English and spelling.
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Ability to establish and maintain effective working relationships with employees and the general public, as well as government officials.
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Ability to use a variety of office equipment, including computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.
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Ability to prioritize work to meet specified deadlines;
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Ability to deal effectively with co-workers, state/federal agencies, etc.;
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Any combination of education and experience equivalent to graduation from high school; and
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At least three years extensive, increasingly responsible experience in administrative support (including computers, bookkeeping, and accounting, and considerable experience involving the maintenance of complex financial statistical records).
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Considerable experience using personal computers.
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Some contacts are made with individuals from other internal units or outside organizations or the general public for purposes of exchanging information which may require some judgment or interpretation.
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Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority.
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Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting.
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Requires frequent operation of a variety of office machines
