We are seeking to add a Full-Time Admin & Technical Document/Bid Assistant to our Saratoga office!
This role is a great fit for someone who enjoys a mix of administrative support and technical document preparation.
Responsibilities include:
- Serving as the first point of contact to greet clients, vendors and guests
- Answering and directing phone calls to the appropriate team members
- Assisting with bid documentation, bid tabulations, and bid openings
- Supporting engineers with project manual updates and document preparation
- Helping organize and maintain bid/project information
- Travel to municipalities to execute the opening of bids
Ideal candidate:
- Professional, friendly, and comfortable interacting with clients and vendors
- Strong communication and organizational skills
- Detail-oriented with excellent follow-through
- Comfortable managing multiple priorities
- Proficient with Microsoft Office, especially Excel, Word, and Outlook
- Familiarity with NYS Contract Reporter, Bidnet, DropBox and Google Docs a plus!
We Offer a Generous Benefits Package Including:
- Salary commensurate with experience
- Three (3) weeks PTO prorated to your start date. PTO bank refreshes each Jan 1
- One (1) week paid sick time prorated to your start date. Sick time bank refreshes each Jan 1
- Medical & Dental Insurance, including optional HSA (Health Savings Account with a High Deductible plan)
- 401(k) Retirement plan with company match
- Small, open office layout that promotes open communication and camaraderie amongst all staff members including Principals/Owners of the firm
- Company-provided vehicle for travel purposes or mileage reimbursement per the current year's IRS rate.
Previous construction/engineering proposal experience is desired, but we are willing to train the right candidate! If you’re looking for a role where you can play a key role at Cedarwood, we’d love to hear from you!
*Please include 2-3 references with names and contact info with your application. Thank you!
Pay: $25.00 - $27.88 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
Education:
- High school or equivalent (Required)
Experience:
- Office: 3 years (Required)
- Microsoft Office: 3 years (Required)
- Technical documentation: 3 years (Required)
- Phone etiquette: 3 years (Required)
Language:
Ability to Commute:
- Saratoga Springs, NY 12866 (Required)
Work Location: In person
