Job Overview
We are seeking a dynamic and detail-oriented Landscaping Administrative Assistant- Install to join our vibrant team! In this role, you will be the backbone of our installation projects, ensuring smooth communication, efficient scheduling, and precise administrative support. Your proactive approach and organizational skills will help us deliver exceptional landscaping services while maintaining a positive experience for clients and team members alike. This paid position offers an exciting opportunity to be part of a thriving outdoor solutions company dedicated to transforming landscapes with professionalism and enthusiasm. You will provide administrative, bookkeeping support, and streamlines the company’s financing recordkeeping for Landscaping Installation Department.
Responsibilities
· Manage all communication relating to invoices and incoming billing.
· Maintain accurate records pertaining to payments, billings, and account statuses.
· Organize invoices and begin the collection process for client accounts with past-due balances.
· Research and resolve account discrepancies.
· Generate Accounts Receivable reports and statements.
· Work collaboratively with accounting to ensure accuracy of financial records.
· Works with Accounts Payable to balance company financial records.
· Process and track any unique billing situations that fall outside of regular operations (Job Costing).
· Collaborator between the Sales Team, Production Manages, Clients and Accounting Team.
· Coordinates the administrative services of all installation projects.
· Enter and manage customer information within the company databases.
· Ability to work in various General Contractor pay applications to submit and receive payments.
Knowledge and Skills
· Written and verbal communication skills.
· Knowledge of bookkeeping, accounts payable, and accounts receivable.
· Organizational and time management skills; including ability to prioritize daily task.
· Ability to pay attention to detail to ensure accuracy of accounts.
· Can work independently and collaboratively within a fast-paced team environment.
Education and Experience Requirements
· High school diploma/GED required. 1 to 3 years of administrative experience.
· Experience with Quick Book and Microsoft Office application (Word, Excel, Outlook, PowerPoint).
Demands & Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to:
Sit, stand and walk Use hands and arms to handle, feel or reach Speak and hear Use close vision abilities
Occasionally required to: Lift or move up to 10lbs Stoop, kneel, crouch.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Noise level Low to moderate
Adverse Conditions Minimal
Benefits:
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Have you previously worked for Unlimited Lawn Care & Landscaping?
Experience:
- Administrative: 1 year (Required)
- Accounts payable: 1 year (Required)
- Accounts receivable: 1 year (Required)
- Bookkeeping: 1 year (Required)
- QuickBooks: 1 year (Required)
- Invoice and Billing: 1 year (Required)
Work Location: In person
