We are on of the premier industrial commercial real estate brokerages, representing sophisticated investors, developers, and institutional clients. As our firm continues to grow, we're seeking an exceptional Executive Assistant to serve as the CEO's trusted operational partner. This is far more than a traditional Executive Assistant position.
You'll function as the CEO's right hand—creating structure, driving execution, coordinating internal operations, and ensuring nothing falls through the cracks. The ideal candidate thrives behind the scenes, enjoys bringing order to fast-moving environments, and finds fulfillment in helping a high-performing executive operate at their highest level.
If you're looking for a predictable 9-to-5 administrative role, this is not it. If you enjoy ownership, accountability, and making a measurable impact every day, we'd love to meet you.
What You'll Do
- Serve as the CEO's trusted operational partner, managing priorities, communications, and daily execution
- Own an ever-changing executive calendar, scheduling meetings, travel, and strategic priorities
- Manage a high-volume inbox while ensuring timely responses, organization, and follow-through
- Convert verbal conversations, voice memos, and text messages into actionable tasks and completed deliverables
- Anticipate the CEO's needs by proactively identifying priorities, conflicts, and opportunities before they arise
- Coordinate projects across internal team members, vendors, and external partners
- Manage relationships with marketing agencies, virtual assistants, consultants, and key service providers
- Track active initiatives, deadlines, and deliverables while ensuring accountability across the organization
- Prepare meeting agendas, reports, presentations, and executive correspondence
- Maintain strict confidentiality regarding transactions, clients, financial information, and company initiatives
- Build systems and processes that improve organizational efficiency as the company continues to scale
What We're Looking For
The successful candidate is highly organized, calm under pressure, proactive, and exceptionally detail-oriented. You naturally create order where others see chaos and are motivated by helping others succeed rather than seeking the spotlight.
Required Qualifications
- Experience directly supporting a CEO, Founder, or C-level executive
- Proven ability to manage complex calendars, executive communications, and shifting priorities
- Outstanding organizational and project management skills
- Excellent written and verbal communication abilities
- Strong discretion and professionalism when handling confidential information
- High emotional intelligence with a calm, solution-oriented approach
- Local to Southern California with reliable transportation
- Flexibility to work outside traditional business hours when business demands require
Preferred Experience
Candidates coming from founder-led businesses, commercial real estate, private equity, investment firms, family offices, wealth management, M&A advisory, or other fast-paced professional services environments are strongly encouraged to apply.
Success in This Role
Within your first 90 days, you will:
- Independently manage the CEO's calendar and inbox with minimal oversight
- Build trusted relationships across the team and external partners
- Create systems that improve organization and operational efficiency
- Deliver regular project updates and ensure priorities remain on track
- Become the central point of coordination for executive operations
Compensation & Benefits
- Highly competitive compensation
- Performance-based bonus opportunity
- $300 monthly healthcare stipend
- Three weeks of paid vacation
- Opportunity to work alongside an accomplished entrepreneur and play a meaningful role in the continued growth of an industry-leading firm
Pay: $75,000.00 - $90,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
