Job Summary
We are seeking a dynamic and highly organized Front Office Administrator to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate communication channels, and support office management tasks to ensure a smooth and efficient workplace environment. Your positive attitude, exceptional organizational skills, and proficiency with office technology will help foster a professional and friendly atmosphere for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant team.
Duties
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and confidentiality
- Maintain appointment calendars and schedule meetings using Microsoft Office tools
- Perform data entry tasks such as updating records in QuickBooks, filing documents, and maintaining organized digital and physical filing systems
- Support office management activities including supply inventory, equipment maintenance, and general administrative support
- Assist with clerical duties such as proofreading documents, managing calendar updates, and supporting bookkeeping tasks
Requirements
- Proven experience in office administration or front desk roles with excellent organizational skills
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and data entry software
- Familiarity with multi-line phone systems and professional phone etiquette
- Experience with QuickBooks or similar bookkeeping software is advantageous
- Previous experience in customer service is a plus
- Exceptional time management skills with the ability to prioritize tasks efficiently
- Strong attention to detail for proofreading, data accuracy, and filing procedures
- Personal assistant or office management experience is beneficial but not mandatory
Join us as a Front Office Administrator to be the friendly first point of contact that sets the tone for our organization’s professionalism. Bring your enthusiasm for organization, your technical skills, and your passion for delivering outstanding customer support. Together, we’ll create an inviting environment where everyone feels valued!
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
