The Payroll & Tax Specialist II independently administers payroll, payroll tax, benefits, and employment eligibility (Form I-9/E-Verify) processes for HLBMA LLC, with a smaller portion of time supporting general HR operations. This is a Level II role: the incumbent works with a high degree of autonomy on recurring and non-routine payroll, tax, and benefits matters, exercises judgment in resolving discrepancies and escalations, and serves as a key point of accuracy and compliance for payroll-related processes. This role requires a high degree of accuracy, confidentiality, organization, analytical ability, and attention to detail, and works closely with employees, managers, Finance, benefit providers, payroll vendors, government agencies, and other HR team members.
-
Independently execute full-cycle payroll processing, preparation, validation, and submission in accordance with established schedules
-
Review wages, deductions, tax withholdings, shift premiums, and overtime for accuracy; investigate and resolve payroll exceptions and discrepancies
-
Reconcile payroll registers, timekeeping, deductions, and taxes; coordinate payroll approval and funding with Finance
-
Perform payroll tax reporting, reconciliation, and quarterly/year-end validation with the payroll provider; review W-2s and coordinate corrections
-
Research and resolve payroll tax notices and agency correspondence in partnership with the payroll provider
-
Administer wage garnishments, tax levies, and other legally required deductions, including setup, remittance, and recordkeeping
-
Maintain payroll calendars, reconciliation documentation, and accurate payroll data within the HRIS/payroll system
-
Prepare payroll reports, reconciliations, and dashboards; support payroll audits, system testing, and process improvement
-
Administer employee benefit processes, including new hire enrollment, qualifying life events, and benefit changes
-
Coordinate with benefit providers on enrollment, eligibility, and carrier-related matters
-
Review benefit information for accuracy and resolve deduction or eligibility discrepancies
-
Complete and verify Form I-9, including reverification and document retention, per company procedure and applicable law
-
Process and monitor E-Verify cases in accordance with federal requirements
-
Support audits and periodic reviews of Form I-9 and employment eligibility records
-
Assist with new hire onboarding and employee documentation as needed
-
Support employee data maintenance within HRIS platforms
-
Support general HR documentation, reporting, and special projects as assigned
-
Maintain confidentiality of employee, payroll, tax, benefits, and business information at all times
-
Maintain regular, reliable on-site attendance and adhere to 5S3R workplace standards
-
Perform other duties as assigned
-
Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred; equivalent relevant experience considered in lieu of a degree
-
CPP, FPC, SHRM-CP, PHR, or other payroll/HR-related certification preferred
-
3+ years of payroll administration/processing experience required, including payroll tax, reconciliation, garnishments, and year-end processes
-
Experience supporting employee benefits and Form I-9/E-Verify administration preferred
-
Experience processing payroll in a high-volume, multi-shift manufacturing environment preferred
-
Experience with ADP Workforce Now or a comparable payroll/HRIS platform required
This position is not eligible for employment-based visa sponsorship, now or in the future. Candidates must possess current, unrestricted authorization to work in the United States.
-
Working knowledge of payroll processing, wage administration, deductions, taxation, and recordkeeping
-
Strong analytical and reconciliation skills; able to identify discrepancies and research root causes independently
-
Ability to interpret payroll, tax, benefit, and garnishment documentation accurately
-
Intermediate to advanced Microsoft Excel proficiency (formulas, lookups, reconciliation, data validation)
-
Proficiency with HRIS, payroll, benefits, and timekeeping systems
-
Strong confidentiality, judgment, and attention to detail
-
Strong interpersonal, written, and verbal communication skills
-
Ability to manage multiple priorities and strict payroll/tax/benefits deadlines with minimal oversight
-
Ability to work flexible hours during payroll processing, quarter-end, year-end, audits, and system implementations
-
Sit and work at a computer for prolonged periods; maintain concentration during repetitive data-entry tasks
-
Occasionally stand, walk, bend, reach, and move throughout office and operational areas
-
Occasionally handle or move office materials, files, and records
-
Travel between meeting locations and company facilities as needed
-
Primarily office-based environment within a manufacturing facility
-
Frequent use of computers, payroll/HRIS/benefit systems, and communication technologies
-
Regular exposure to confidential employee, payroll, tax, and business information requiring discretion
-
Occasional exposure to manufacturing/operational areas requiring PPE
-
Flexibility in work schedule required during payroll, quarter-end, year-end, audits, and system implementations
HLBMA LLC is an Equal Employment Opportunity (EEO) employer that values the diversity of its workforce.
