About the Role
We are seeking an individual with proven experience (5+ years) in accounts payable and a proven ability to manage complex, detail-intensive invoice workflows. This person plays a crucial role in our financial operations, primarily focusing on validating, processing, and properly filing invoices. A very strong understanding of accounting principles and practices is required to be successful at this job. During initial screening, prospective candidates will be asked to demonstrate an understanding of accounting principles and invoice tax handling — verifying that tax charged is correct, catching what's missing, maintaining accurate documentation, and escalating gray areas rather than guessing. Candidates will also be asked to walk through the accounts payable process from invoice receipt to payment. Proficiency in Microsoft Excel is required.
As an AP Specialist, you’ll ensure the accuracy of all invoices and their alignment with purchase order receipts (POR) before authorizing payments. This includes the timely submission of payments and the diligent management of Internal Revenue Service (IRS) documentation.
Responsibilities
- Process high volumes of invoices accurately and efficiently, handling both automated and manual invoices.
- Enter and reconcile all accounts payable invoices to purchase order receipts (POR) and drop shipment payable invoices to purchase orders.
- Maintain a strong line of communication with branch personnel to address pricing, quantity, or part discrepancies.
- Collaborate effectively and proactively with vendors, internal teams, and management regarding payment inquiries and discrepancies.
- Ensure all vendor payments are processed in a timely and accurate manner.
- Answer inquiries from vendors and research payment discrepancies.
- Maintain diligent management of Internal Revenue Service (IRS) documentation, including timely and accurate submission of payments.
Requirements
- 5+ years of proven experience in accounts payable, with a demonstrated ability to manage complex, detail-intensive invoice workflows.
- Strong understanding of accounting principles and practices.
- Very strong skills in Microsoft Excel, including pivot tables, filters, VLOOKUP/XLOOKUP, and formula-based analysis.
- Ability to process high volumes of invoices accurately and efficiently, across both automated and manual workflows.
- Strong written and verbal communication skills, with the ability to work cross-functionally with branch personnel, vendors, and management.
- High attention to detail and strong organizational skills.
Why Join Us
This is an opportunity to play a key role in our financial operations, working closely with vendors, internal teams, and branch personnel to keep our accounts payable process accurate, efficient, and running smoothly.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Baton Rouge, LA 70809
