Medical Office Assistant (Part-Time)Orthopedics Sports Medicine Pain Management Medicolegal
Pay: $21–$25/hour (based on experience)
Schedule: Part-Time (24–30 hours/week)
Join Our Team!!!
We are seeking an experienced, detail-oriented Medical Office Assistant to join our growing specialty practice. Our office focuses on orthopedics, sports medicine, pain management, and medicolegal/workers' compensation evaluations, and we're looking for someone who thrives in a fast-paced environment and enjoys coordinating complex patient care.
Responsibilities
- Perform both front office and back office duties.
- Answer patient calls and manage patient communications professionally.
- Coordinate physician orders and ensure timely completion and follow-up.
- Schedule patient appointments, Qualified Medical Evaluations (QMEs), depositions, Future Medical Care Plan assessments, physician meetings, and vendor appointments.
- Coordinate and optimize physician schedules.
- Maintain communication with physicians, attorneys, case managers, vendors, and staff.
- Follow up with attorneys regarding injured workers and medicolegal patients to ensure timely scheduling and continuity of care.
- Obtain prior authorizations through insurance portals (training available).
- Maintain inventory and office supplies.
- Assist with HIPAA and OSHA compliance.
- Perform phlebotomy (preferred).
Qualifications
Required
- Experience in Sports Medicine, Orthopedics, Neurosurgery, Pain Management, or another musculoskeletal specialty
- Experience working with workers' compensation and/or medicolegal cases preferred.
- Excellent multitasking, organization, and communication skills.
- Advanced Microsoft Excel skills (formulas, spreadsheets, data management).
- Tech-savvy with the ability to quickly learn new software.
Preferred
- Experience with Office Ally EMR/practice management software.
- Phlebotomy experience.
- Familiarity with obtaining insurance authorizations through payer portals.
Compensation & Benefits
- $21–$25/hour, depending on experience.
- Part-time (24–30 hours/week).
- Additional remote work opportunities may be available based on experience.
- 401(k) with employer match.
- Performance bonus eligibility after 6 months.
- Additional employer-sponsored retirement benefits after 1 year of employment or 1,000 hours worked.
Health insurance is not currently offered.
Who We're Looking For
The ideal candidate is dependable, highly organized, and able to manage multiple priorities while providing exceptional service to patients, physicians, attorneys, and referral sources. Experience with workers' compensation, personal injury, medicolegal scheduling, or QME workflows is highly desirable.
Apply today if you're looking to become part of a collaborative, professional team where your experience and initiative are truly valued.
Knowledgeable and compliant with State and Federal regulatory requirements, including hospital policy and procedures (where applicable to the performance of the job), Joint Commission, and Health Insurance Portability and Accountability Act of 1996 (HIPAA).
Job Type: Part-time
Pay: From $21.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Application Question(s):
- Do you have experience performing BOTH front office and back office medical assistant duties?
- What hourly pay are you seeking?
- Do you have experience obtaining insurance authorizations and coordinating physician schedules?
Experience:
- Medical office: 3 years (Preferred)
- workers' compensation or medicolegal cases: 1 year (Preferred)
- Office Ally: 1 year (Preferred)
- Ortho, Sports Medicine, Pain Management, NeuroSurg, or PM&R: 2 years (Preferred)
License/Certification:
- Certified Medical Assistant Certificate (Preferred)
Work Location: In person
