Washington, IA (In Person/Remote, Central time) | ~35 Hours/Week, Hourly
About us
Whisler Studios is a real estate photography and media company based in Washington, Iowa. We help real estate agents across Southeast Iowa show their listings at their best: photos, video, drone, floor plans, and more. We're a small, tight-knit team, and we care a lot about doing right by our clients and each other.
The role
We're looking for a reliable, people-friendly administrative assistant to help keep our day-to-day running smoothly. We'd prefer this role to have some time in office each day with the option to work a few hours remotely, but are open to a fully/mostly remote structure for the right candidate. With substantial weekly hours, it's ideal for someone in or near Washington who wants steady, meaningful work and a role that grows over time. You'll be the calm, organized voice on the other end of the phone when our agents and photographers need something during the day.
What you'll do (starting out)
- Schedule, confirm, and reschedule photo shoot appointments by phone, email, and text
- Answer calls and texts during business hours, and route or resolve what comes in
- Keep the daily schedule organized and stay in touch with photographers in the field to relay changes or handle day-of issues
- Respond to quality concerns from agents and coordinate fixes with our editing team
- Follow up on outstanding invoices and payments
- Check in with our top clients and send review requests after jobs are delivered
What you'll grow into
As we get to know each other and you get comfortable with our systems, the role can expand to include:
- Coordinating with our bookkeeper on transaction questions
- Running weekly payroll
- Handling deposits and check processing
- Helping with paperwork for compliance and new hires
- Keeping vendor turnaround (editing, floor plans) on track
Hours & pay
- About 35 hours per week, with the possibility of hours flexing somewhat during our slowest winter stretch and increasing during busier times
- $18-22/hour, based on experience
- Remote, though based in or near Washington, IA is preferred; you'll need to be reliably available during weekday business hours, Central time
What we're looking for
- A warm, clear communicator who's comfortable on the phone
- Someone detail-oriented who can juggle several moving pieces at once without dropping the ball
- Comfortable learning new software (we'll train you on our scheduling and phone systems)
- Reliable and consistent, this role is only as good as the coverage it provides
- A bonus, not a requirement: experience with scheduling, dispatch, or customer-facing coordination work
To apply
Send us a short note about yourself, your availability, and why this role sounds like a fit. We'd love to hear from you!
Pay: $18.00 - $22.00 per hour
Work Location: Hybrid remote in Washington, IA 52353
