Job Overview
We are seeking a warm, detail-oriented and highly organized Office Assistant to be the welcoming face of our practice and keep our daily rhythm running smoothly! At The Finetune Clinic, we specialize in keeping musicians, performance artists and athletes moving better and performing their best!
In this vital role, you will be the heartbeat of our office operations, ensuring efficient daily functions and providing exceptional support to our patients. Your attention to detail will help foster a productive, welcoming environment. This position offers an exciting opportunity for someone with strong administrative experience, excellent communication, and a passion for maintaining efficient office workflows.
Duties
- Managing the scheduling calendar, greeting patients and answering phones with professional phone etiquette
- Learn to navigate our scheduling program and EHR program with efficiency
- Provide customer support by addressing inquiries or matters promptly and professionally, ensuring excellent service at all times
- Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
- Perform data entry with digital inventory management
- Keep office organized, help clean treatment rooms between patients, stock all supplies, maintaining breakroom, coffee station and physical inventory
Requirements
- Proven experience in clerical roles
- Attention to detail
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent phone etiquette and customer service skills
- Ability to manage time effectively in a busy environment
- Previous experience in medical settings due to HIPPA law familiarity
- An upbeat, empathetic personality and knack for making people feel comfortable
- A passion for music or the arts is a huge plus as you'll be interacting with touring professionals, local gigging musicians and music lovers every day!
Nice To Haves:
- Canva experience
- A holistic outlook
- A knack for social media
Join us to be part of a vibrant team where your organizational talents make a real difference! We value proactive professionals who bring energy, clarity, and enthusiasm to their work every day. Send us your resume and a quick note about your favorite artist or song at [email protected]
Pay: $20.00 - $23.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
