Job description
We are looking to fill the position of Executive Administrative Assistant in a construction office. In this role, you will play a critical part in providing high-level administrative support to the Owner & Office Manager. This role demands exceptional organizational skills, and the ability to handle a wide range of administrative tasks. We need someone who can focus and get things done in a timely manner and will persist until they get the answer needed to finish the job.
Here is some of the skills needed:
- Extremely organized and able to assist in others becoming organized
- Very reliable to help with daily tasks and affairs
- Assist with administrative tasks including, but not limited to scheduling appointments, running errands, taking notes in meetings and answering calls/texts/emails
- Help the owner with tracking his time
- Able to complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
- Works directly with Owner & Office Manager on all aspects of construction jobs
- Accompanying and/or driving to meetings with clients or other meetings and appointments
- Replying to incoming emails and initiating prompt responses, prioritizing issues to ensure the most critical matters are handled in a timely manner
- Organize and maintain calendars, tasks, and contacts
Qualifications
- Must be extremely organized and can keep focus and stay on task.
- Proficiency in Microsoft Office, including Word and Excel
- Strong time management skills
- Ability to handle sensitive information with high level of confidentiality
- Must be a self-starter willing to take on projects and see them through to completion
- Possess excellent written and verbal communication skills
- Must be a team player with strong interpersonal skills
- Solid ability to multitask in a fast-paced environment
- Detailed oriented and proactive
- Previous Experience in Construction, Project Coordination or Home Design is a plus
Job Type: Full-time
Salary: TBD
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Flexible schedule
Schedule:
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Executive administrative support: 3 years (Required)
Work Location: In person
