Job Overview
Blue Chair Counseling is a growing private mental health practice dedicated to providing compassionate, high-quality care to our clients. We are seeking a reliable, organized, and detail-oriented Office Administrator to help keep our practice running smoothly while creating a welcoming experience for both clients and clinicians.
This position is ideal for someone who enjoys variety, takes initiative, and thrives in an environment where organization, communication, and follow-through are highly valued.
Because this is a part-time position, benefits (including health insurance and paid time off) are not provided.
Schedule
- Part-time (approximately 15–20 hours per week)
- Primarily weekday morning/daytime hours
- Some flexibility in scheduling
Responsibilities
- Answer phones, emails, and client inquiries professionally and compassionately
- Schedule and manage appointments
- Verify insurance benefits and assist with insurance-related administrative tasks
- Monitor clinician schedules and administrative deadlines
- Assist with client intake and onboarding
- Manage office supplies and maintain an organized office environment
- Complete assigned administrative projects accurately and on time
- Support practice owners with day-to-day operations
- Maintain confidentiality and HIPAA compliance
Qualifications
- Previous administrative or medical office experience preferred
- Strong organizational and time management skills
- Excellent written and verbal communication
- Comfortable learning new technology and software
- Ability to prioritize multiple tasks independently
- High attention to detail
- Reliable, dependable, and accountable
- Professional and compassionate demeanor
Experience with electronic health records, insurance verification, or medical/behavioral health offices is a plus but not required. We are happy to train the right candidate who is organized, dependable, and eager to learn!
Pay: $18.00 - $20.00 per hour
Benefits:
Work Location: Hybrid remote in Maryville, IL 62062
