Job Title: Program Aide/Administrative Assistant
Department: Youth Development
Reports to: After School Program Director
Status: Part Time;
Schedule: Monday - Friday; 25 hours a week
Job Summary:
The Program Aide/ Admin Assistant is responsible for collecting data for the after-school programs. They will provide administrative support by assisting in the coordination
of all aspects of the after-school program and be responsible for the required documentation. The Program Aide/Administrative Assistant will be responsible for the management of both participant and staff files, including but not limited to: attendance, participant records, staff personal files, incident reports, and other documentation needed for the proper function of the program.
Job Functions:
- Manage all after-school program data entry within the DYCD Connect PTS and Youth Services database systems.
- Assist in gathering data and compiling statistical information for program reports.
- Provide support to the leaders in the completion of attendance procedures.
- Assist with operational needs of the program where needed.
- Attends program meetings when needed.
- Manages the office to ensure effective telephone and mail communication both internally and externally.
- Ensure maintenance of office areas and equipment.
- Purchase office supplies, furniture, and equipment, etc. as needed
- Contact parents to inform about absences and lateness and early pickups and absences
- Help to prepares written materials (e.g. invitations, memos, flyers, letters, etc.) for the purpose of promoting events and documenting activities
Qualifications
- At least two years college
- Some college credits in early childhood, youth development, or education preferred
- Experience working in NYC public school
- Experience with technology, data collection, managing systems
- Strong organizational skills
- Excellent interpersonal skills
- Strong time management skills
- Strong problem solving and analytical skills
- Proficiency in Microsoft Office application
- Bilingual: Spanish/English
CHCF is an equal opportunity employer and is committed to maintain a work and learning
environment free from discrimination on the basis of race, color, religion, national origin,
pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of
birth, age, citizenship status, veteran status, political affiliation, genetic information or
disability, as defined and required by state and federal laws.
