Overview
We are seeking a dynamic and organized Receptionist and Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will be the first point of contact for visitors and callers, managing multi-line phone systems, greeting guests, and providing essential administrative assistance to keep our office running efficiently. This paid position offers a fantastic opportunity to develop your office management skills while supporting a vibrant team in a professional environment.
Duties
- Greet visitors warmly and professionally, ensuring a positive first impression
- Answer and direct calls using multi-line phone systems with courteous phone etiquette
- Manage incoming correspondence, emails, and inquiries promptly and accurately
- Maintain organized filing systems, data entry, and document proofreading to ensure accuracy
- Assist with calendar management, scheduling appointments, and coordinating meetings
- Support office management tasks such as ordering supplies, maintaining inventory, and overseeing office cleanliness
- Provide clerical support including typing reports, preparing documents in Microsoft Office and Google Workspace, and performing bookkeeping tasks using QuickBooks
- Handle customer support requests with professionalism and efficiency
- Perform general administrative duties such as photocopying, faxing, filing, and data entry to streamline office operations
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills
- Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Strong typing skills with attention to detail for proofreading and data entry tasks
- Experience with multi-line phone systems and phone etiquette is essential
- Bilingual abilities are highly desirable to serve diverse clients effectively
- Prior experience in customer service or personal assistant roles is preferred
- Knowledge of QuickBooks for bookkeeping or basic accounting is a plus
- Exceptional organizational skills with the ability to prioritize tasks efficiently
- Demonstrated ability to manage time effectively in a fast-paced environment
Join us as a Receptionist and Assistant where your energy fuels our success! Bring your organizational talents and passion for helping others to create an engaging workplace experience. We value proactive individuals who thrive on multitasking and delivering outstanding support every day. This paid role offers growth opportunities within a supportive team dedicated to excellence.
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
Work Location: In person
