Purpose
Under general supervision performs clerical and technical work in support of the human resource function; initiates, verifies, and processes a variety of personnel and payroll transactions; maintains payroll and personnel records; and performs other related duties as required.
Distinguishing Characteristics
Human Resources Technician I – This is the entry and training level class. Incumbents work under immediate supervision and perform repetitive or closely-related duties according to established procedures.
Human Resources Technician II – This is the experienced working level class. Incumbents work under general supervision and perform a wide variety of difficult and complex clerical personnel work.
Positions in this class are flexibly staffed and are normally filled by advancement from the lower grade of Human Resource Technician I, or when filled from the outside, require prior human resource experience.
Typical Duties
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.
1. Reviews employee timesheets for accuracy and completeness; checks computations and use of codes; enters payroll data into system; distributes warrants; sorts and files payroll records.
2. Processes employee status changes including promotion, demotion, transfer, termination, leave information, disability leave information, and work schedule modifications; tracks employee hours for leave and jury duty; maintains employee files and payroll reports; maintains records of workers' compensation incidents.
3. Provides information to employees and supervisors regarding paychecks, leave balances, benefits, salary, disability, and basic payroll/personnel policies and procedures; provides employees with various forms; maintains employee performance evaluation records and coordinates process with managers; notifies employees/supervisors of various deadlines and expirations such as end of probation, zero leave balances, etc.
4. Processes new hires; schedules pre-employment physicals; ensures various forms are completed; enrolls new employees in benefit programs;
5. Assists with recruitment and selection processes as needed; responds to requests for employment verification; processes conflict of interest forms; provides employee/payroll information as needed.
Minimum Qualifications
Education and Experience:
Human Resources Technician I – Two years of clerical experience that involves customer relations and financial recordkeeping or any combination of training and experience that provides the desired knowledge and abilities.
Human Resources Technician II – One year of experience as a Human Resources Technician I or two years of payroll and customer relations experience or any combination of training and that provides the desired knowledge and abilities.
Knowledge of:
Both Classes – Office practices; recordkeeping methods and procedures; filing methods; telephone procedures; customer service techniques.
Human Resources Technician II – Basic accounting procedures and terminology; payroll and basic personnel procedures.
Ability to:
Perform mathematical computations; organize work independently; type; meet deadlines; create forms and procedures; interpret and apply rules, regulations, policies, and procedures; operate computer software and office equipment; establish and maintain working relationships with District staff and vendors; communicate orally and in writing.
Working Conditions & Physical Demands
Physical Demands
This is essentially a desk job. Physical demands include occasional lifting up to 25 lbs., some bending, stooping and squatting.
Working Conditions
Generally clean work environment with limited exposure to conditions such as dust, fumes, odors or noise. Computer monitor used on a daily basis.
Supervisory Responsibility
