Job Summary
We are seeking a highly organized and proactive Office Coordinator to oversee daily administrative operations and support our team. The ideal candidate will possess strong communication and organizational skills, with experience in office management, event planning, and team supervision. This role involves coordinating schedules, managing vendor relationships, handling bookkeeping and payroll, and ensuring smooth office functionality. The Office Coordinator will play a vital role in maintaining an efficient work environment and supporting various departments, including human resources and medical office management as needed.
Responsibilities
- Manage daily office operations to ensure efficiency and organization
- Coordinate scheduling, calendar management, and appointment setting for staff and executives
- Oversee vendor management, including negotiating contracts and maintaining supplier relationships
- Supervise administrative staff and provide training & development opportunities
- Handle bookkeeping, payroll processing, budgeting, and financial record-keeping using QuickBooks or similar software
- Manage human resources functions such as onboarding, employee records, and compliance documentation
- Organize events, meetings, and training sessions to support team development
- Maintain filing systems, front desk duties, multi-line phone systems, and phone etiquette standards
- Oversee office supplies inventory and procurement processes
- Ensure adherence to policies related to medical office management where applicable
- Support team management efforts by fostering effective communication across departments
Experience
- Proven experience in office management or administrative roles with a focus on clerical and organizational tasks
- Supervising experience is preferred, demonstrating leadership capabilities
- Familiarity with QuickBooks for bookkeeping and payroll processing is highly desirable
- Experience in event planning, vendor management, budgeting, and human resources functions is advantageous
- Prior work in medical office management or healthcare settings is a plus
- Strong communication skills with the ability to manage multiple priorities efficiently
- Excellent organizational skills with attention to detail in filing, calendar management, and administrative duties
- Demonstrated ability to train staff and develop team members effectively
- Proficiency in handling multi-line phone systems and front desk operations
This position offers an opportunity to be a key contributor to our organization’s success through effective office coordination. We value proactive professionals who excel at multitasking while maintaining a high level of professionalism.
Work Location: In person
