As a rapidly growing company, Gilman Heating, Cooling, and Plumbing relies on a dependable and detail-oriented team to maintain our high standards of service and performance. We are seeking a motivated and detail-oriented Accounting Administrative Assistant to join our team and support both our accounting and administrative operations. This position requires strong organizational skills, attention to detail, and a solid understanding of basic accounting principles.
Responsibilities
- Receive, process, and maintain purchase orders, ensuring accurate documentation and coordination with vendors and internal departments.
- Review customer invoices for accuracy
- Follow up with customers regarding outstanding invoices and past-due balances to support timely payment collection.
- Support Accounts Payable and Accounts Receivable functions, including invoice processing, payment application, and account reconciliations.
- Prepare, submit, and track manufacturer parts warranty claims to ensure timely reimbursement and proper documentation.
- Assist with resolving customer billing questions and invoice discrepancies by collaborating with operations, dispatch, and accounting.
- Enter and maintain accurate financial and operational data within accounting and business management software.
- Review company credit card transactions for accuracy and ensure receipts and supporting documentation are complete.
- Organize and maintain electronic and physical financial records in accordance with company procedures.
- Provide administrative support to the accounting and finance team, including month-end tasks and special projects as assigned.
Qualifications
- High school diploma or equivalent
- 1–3 years of experience in an administrative or accounting support role
- Excellent organizational and time management skills
- Strong attention to detail and ability to manage multiple tasks effectively
- Good written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive financial information
- Proficiency in accounting software and Microsoft Excel
This Accounting Administrative Assistant position offers an excellent opportunity for professional growth within a dynamic organization. If you are passionate about finance and eager to contribute to our team, we encourage you to apply.
Job Type: Full-time
Pay: $21.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Vision insurance
Experience:
- Accounting: 1 year (Preferred)
- Administrative: 1 year (Preferred)
Ability to Commute:
- Ashland, VA 23005 (Required)
Work Location: In person
