NORTH LITTLE ROCK SCHOOL DISTRICT
Administative Assistant-Custodial Services
Department: Technology
Job Status: Full-Time
FLSA Status: Non-Exempt
Reports To: Custodial Supervisor
Grade/Level: P-12
Amount of Travel Required: Within District
Work Schedule:
Positions Supervised: None
245-day contract, working Monday through Friday, 5-days per week, 40-hours per week,
SUMMARY:
Perform responsible administrative, technical, and office duties for the custodial department. Oversee operations of the office and assist the supervisor with administering department functions.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
1. Perform responsible office and administrative duties for the supervisor, including but not limited to, prepare correspondence and forms, schedule calendar, make appointments, schedule meetings, answer the telephone, provide general information and assistance upon request, and monitor the budget.
2. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.
3. Create and maintain the inventory records and locations of custodial supplies and equipment. Inspect, monitor, and maintain custodial equipment.
4. Maintain various necessary operational records relating to Material Safety Data Sheets (MSDS) book, keys, attendance, and related custodial functions.
5. Working knowledge of policies and procedures of buildings.
6. Oversee and coordinate ordering, receiving, storage, and distribution of supplies and equipment.
7. Process high-volume bulk orders for cleaning supplies, track campus inventory levels, and ensure compliance with district purchasing guidelines.
8. Verify Custodial Time sheets.
9. Receive, log, and route daily custodial work orders to the appropriate teams or supervisors.
10. Maintain supply inventory, verify deliveries, order equipment, and prepare purchase orders or invoices.
11. Maintain personnel files, time and attendance records, and equipment maintenance logs.
12. Assist management with tracking the department budget, processing expense reports, and reconciling purchasing cards.
13. Assist with requisitions for hiring as well as onboarding assistance for custodial staff.
14. Other duties as assigned.
POSITION QUALIFICATIONS
Competency Statement(s)
- Accountability - Ability to accept responsibility and account for his/her actions.
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Accuracy - Ability to perform work accurately and thoroughly.
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Detail Oriented - Ability to pay attention to the minute details of a project or task.
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Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
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Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
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Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
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Loyal - The trait of feeling a duty to the employer.
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Organized - Possessing the trait of being organized or following a systematic method of performing a task.
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Reliability - The trait of being dependable and trustworthy.
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Responsible - Ability to be held accountable or answerable for one’s conduct.
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Communication, Oral - Ability to communicate effectively with others using the spoken word.
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Communication, Written - Ability to communicate in writing clearly and concisely.
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Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
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Working Under Pressure - Ability to complete assigned tasks under stressful situations.
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED)
Experience: Two to four years related experience
Computer Skills: Working knowledge of Microsoft Word, Microsoft PowerPoint, and Microsoft Excel.
Certificates & Licenses: None
Other Requirements: Human relations skills to include being diversity oriented with the ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
PHYSICAL DEMANDS
Physical Demands:
Lift/Carry
Handling / Fingering
F (Frequently)
Reach Outward
O (Occasionally)
Reach Above Shoulder
O (Occasionally)
Squat or Kneel
O (Occasionally)
10 lbs or less
F (Frequently)
11-20 lbs
O (Occasionally)
21-50 lbs
O (Occasionally)
51-100 lbs
N (Not Applicable)
Over 100 lbs
N (Not Applicable)
12 lbs or less
O (Occasionally)
13-25 lbs
O (Occasionally)
26-40 lbs
O (Occasionally)
41-100 lbs
N (Not Applicable)
N (Not Applicable)
Activity is not applicable to this occupation.
O (Occasionally)
Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently)
Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly)
Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
Other Physical Requirements
Vision (Near, Color, Peripheral, Depth Perception)
Sense of Sound (Ability to converse with coworkers, students, and staff.)
WORK ENVIRONMENT
WORK ENVIRONMENT The work environment has negligible exposure to environmental conditions. Low noise levels best described as "quiet" are typical for the work environment.
