The Estimator is responsible for preparing and supporting accurate, complete, and competitive estimates for multifamily, affordable housing, senior housing, workforce housing, market-rate, and related construction projects. The role supports projects from early conceptual pricing through final bid review and transition from Preconstruction to Operations.
This position requires the ability to read and interpret construction documents, perform quantity takeoffs, evaluate subcontractor and vendor proposals, develop scope sheets, identify document deficiencies, apply value engineering, and communicate pricing and scope information clearly to internal and external stakeholders.
The Estimator must have working knowledge of construction pricing, subcontractor scopes, bid documentation, compliance requirements, project funding considerations, and project phasing. Success in this role requires accuracy, organization, sound judgment, professional communication, and the ability to manage multiple deadlines in a fast-paced preconstruction environment.
Essential Duties and Responsibilities
Bid Administration and Document Management
Manage bidder communication, including bid invitations, calls, emails, follow-ups, and correspondence with subcontractors, vendors, and suppliers.
Prepare, issue, store, distribute, and maintain bid documents, including drawings, specifications, reports, addenda, pre-bid conference notes, sample subcontracts, insurance and bonding requirements, wage scales, compliance requirements, alternates, schedules, bid packages, logistics plans, front sheets, HUD forms, and related project information.
Maintain organized digital bid files, proposal folders, takeoff files, scope folders, bid trackers, bidder lists, and estimating records.
Collect, organize, and track subcontractor proposals, vendor quotes, subcontractor information forms, MWSBE certifications, and other required bid or compliance documentation.
Maintain updated subcontractor and vendor lists, including contact information, trade categories, certifications, bid participation, pricing history, and relationship notes.
Document Review, Takeoffs, and Scope Development
Analyze bid and contract documents to gain a thorough understanding of project scope, requirements, risks, and opportunities.
Read and interpret drawings, master project specifications, addenda, reports, schematic design documents, design development documents, construction documents, and other source information.
Identify deficiencies, inconsistencies, conflicts, omissions, scope gaps, and unclear requirements in drawings, specifications, addenda, and other project documents.
Develop RFIs based on document review, consultation with the estimating team, design team, client, subcontractors, and other project stakeholders.
