Office Administrator
Reports to: Plant Manager
Nanak Foods is seeking an individual to support our management team with the office /HR operations at our manufacturing facility located in Bellingham. We are looking for a dynamic person with a high level of professionalism, who is a self-starter and looking to take their career to the next level.
Essential Skills and Responsibilities:
Administrative Support
· Assisting management with the daily operation in the office, taking meeting minutes, organizing and maintaining documents
· Monitoring and responding to emails regularly and in a timely manner
· Creating and maintaining spreadsheets
· Updating, managing and maintaining product inventory on the company’s inventory platform
· Building and maintaining relationships with vendors
· Following up with suppliers and mailing cheques to vendors in a timely manner
· Taking phone calls and managing the day-to-day administrative tasks
· Filing, organizing and maintaining all documents, with supporting backup copies
· Coordinating with the Head Office team on a daily basis for various administrative and operational tasks
· Sending accurate and completed documents to the Head Office on a regular basis
· Other administrative tasks will be assigned, as required
HR Support
· Carry out HR duties involving managing job postings, applicant screening, scheduling interviews, on-boarding, off-boarding, etc.
· Working with the offsite HR team for various employee-related functions
· Monitoring and managing employee timecards on a regular basis and in a timely manner, for bi-weekly payroll
· Maintain accurate employee records and HR databases.
· Assist with recruitment activities, including posting jobs, screening resumes, scheduling interviews, and conducting reference checks.
Coordinate employee onboarding/ orientation programs and training activities.
· Support benefits administration, vacation tracking, and leave management.
· Assist with payroll preparation and timekeeping records.
· Ensure compliance with employment standards, company policies, and workplace regulations.
Key Skills
- Strong organizational and time-management skills.
- Excellent verbal and written communication.
- Attention to detail and accuracy.
- Ability to handle confidential information professionally.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal and customer service skills.
- Ability to multitask and meet deadlines in a fast-paced environment.
Key Strengths
- Highly organized and detail oriented.
- Dependable and proactive.
- Strong problem-solving abilities.
- Team-oriented with excellent relationship-building skills.
- Adaptable and able to manage changing priorities effectively.
Qualifications and Requirements:
· A diploma in Office Administration or related discipline is preferred
· 3 or more years of experience in administrative/HR function is preferred
· Experience in inventory management is preferred
· Strong customer service skills are preferred
· Strong mathematical skills are preferred
· Extreme proficiency in Microsoft Office- Word, Excel and Outlook
· Excellent attention to detail and accuracy in data entry with problem-solving skills.
· Ability to work in a fast-paced, multi-demand environment.
· Strong written and verbal communication skills
· Ability to work well with others.
· Strong organizational skills, the ability to establish priorities with attention to detail, and work without direct supervision
What we offer
· Competitive Pay
· Extended Health and Dental Benefits
· Paid Time Off
· Paid Statutory Holidays
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Education:
- High school or equivalent (Preferred)
Experience:
- Inventory control: 1 year (Required)
- Administrative assistant: 2 years (Required)
Work Location: In person
