JJID a well-respected Delaware construction firm is searching for an Executive Assistant with relevant experience.
Legacy. Hard Work. Integrity. Core Values that influence every aspect of our business. From breaking first ground on a new project to walking a completed project with a client — these values are in everything we do. Join our Team on exciting Heavy Civil Projects in the Mid-Atlantic market.
JJID offers a professional work environment, excellent benefits, competitive salary and growth potential.
Description:
The Executive Assistant is responsible for the flow of bids, documents, and pertinent construction data between the Estimating and Executive time.
An Executive Assistant will also be responsible to maintain Expense Reports, Manage an Executive Calendar, Taking Messages, and prioritizing the flow of Information to the Execute Team.
Must have at least 1 to 3 years of experience with project cost accounting, controls and/or engineering, coordinate bid list, and handle prequalification process.
- Must understand and be able to interpret safety laws and company policies/standards
- Assemble bid packets over multiple agencies/owners
- Process subcontracts and related change orders to subcontracts.
- Follow PM/Estimator/Owner’s prepare subcontract purchase orders for approval based on quantity take offs and/or request from superintendent.
- Follow PM’ s directions and prepares and reviews submittals for approval and distribute based on project specifications.
- Follow PM’ s direction for requests for information/architects’ supplemental instructions/change orders (RFI, ASI, CO) process.
- Input and maintain up to date RFI, ASI and CO logs for review by the President, VP/Senior Project Manager and Director of Field Operations.
- Input and maintain up to date submittal logs for review by the President, VP/Senior Project Manager and Director of Construction.
- Read and interpret construction plans
- Maintenance of subcontract files. Verify files are complete, procure missing documents, and assist Project Managers in project file completion.
- Assemble close out binders/as built drawings for various governmental agencies, investors, lenders, etc.
- Assist accounts payable and Project Manager with follow-up with subcontractor in processing monthly pay application.
- Research and evaluate payment requests for all unmatched invoices as provided by accounting.
- Distribute punch walk notices.
- Assist in updating team member schedule.
- Attend department meetings as required.
- Attend trainings as required.
Job Type: Full-time
Pay: $40,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
