Overview:
The Assistant Clinic Coordinator for Dental Hygiene plays a key role in supporting the day-to-day operations of the Dental Hygiene Clinic and provides administrative and clinical assistance. This role helps the clinic: run efficiently, deliver a high standard of care and provide service to patients, students, and faculty.
Responsibilities:
- Schedule patients and process payments payment processing in person and via telephone
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Utilize clinic management software (Microsoft Word, Dentrix, CNexus) for scheduling, documentation, and record-keeping
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Maintain clinic supplies and equipment, coordinating inventory, ordering, and performing minor repairs of clinic equipment as needed
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Provide clerical support to the Program Director, including document preparation, data entry, scanning, and file management
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Assist with quality assurance tracking
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Assist faculty with lecture materials, correspondence, and tracking student clinical records
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Support program documentation, licensure applications, state approvals, and site visit preparation
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Record and distribute meeting minutes; manage related communications
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Track and maintain faculty onboarding, development, and observation records
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Assist students and faculty during clinic sessions, providing guidance and operational support
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Perform sterilization of student instruments, equipment maintenance, and biological monitoring
Qualifications:
- HS Diploma or GED (required)
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Minimum of one (1) year of experience in clerical support (required)
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Advanced knowledge of Dentrix Practice Management and Dexus software systems (required)
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Bilingual English/Spanish (preferred)
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Current RDA License
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Proficiency in Dentrix, CNexus, and other clinic management software
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Strong organizational and inventory management skills
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Adapt to changing clinic needs while maintaining efficiency
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Outstanding problem-solving skills to address clinic and operational challenges
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Demonstrate basic understanding of core job functions and tools
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Follow instructions and established procedures with supervision
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Participate in team discussions and training sessions
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Ask clarifying questions to build understanding
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Show openness to feedback and learning
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Use standard software tools (e.g., Microsoft Word, Excel) at a beginner level
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Maintain focus on assigned tasks and meets basic deadlines
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Demonstrate curiosity and willingness to develop new skills
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Follow structured guidance to complete assigned work
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Builds strong customer relationships and delivers customer-centric solutions
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Achieves results consistently, even in tough circumstances
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Develops and delivers multi-mode communications tailored to diverse audience needs
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Seeks new growth opportunities and challenges through formal and informal development channels
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Able and willing to:
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Communicate, think, learn, and reason
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Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
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Safely ambulate and/or maneuver when on-site at Company locations
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Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
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Ability to use good judgment, problem-solving and decision-making skills
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Ability to maintain confidentiality and manage sensitive information with discretion
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Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
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Ability to gain, understand and apply information and data as it relates essential functions of the position
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Ability to foster long-term relationships with stakeholders
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Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
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This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
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This position may require working evening hours.
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No travel required
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Pay $28/hr
