POSITION SUMMARY:
Under general judicial supervision, the Trial Court Administrator (TCA) is responsible for the administration of trial court operations and services such as maintaining the judge’s docket calendar; serving as the liaison with other court staff, state agencies and the public; ensuring the efficient operation of the judges’ trial docket and office; and performing executive, secretarial, and administrative duties. As a representative of the Judiciary, the Trial Court Administrator must maintain a high degree of integrity, decorum, and respect for court personnel and the public.
JOB DUTIES:
- Coordinates and manages the daily operations of a judicial office.
- Prepares and maintains the judge’s court and professional calendar, schedules motions, hearings, conferences, and trials at the request of the judge.
- Interacts with attorneys, coordinates and prioritizes the court’s schedule with attorneys, parties, and agencies to ensure attendance at hearings and meetings.
- Prepares and distributes orders as directed by the judge.
- Assists the judge in preparing a case flow calendar several months in advance.
- Reviews case files for accuracy, maintains trial dockets, continuances, and trial orders.
- Screens telephone calls and visitors to the judge’s office.
- Provides information, resolves issues, and directs callers/visitors to proper personnel.
- Reviews and prepares correspondence, memoranda, orders, reports, e-mails, and other documents observing strict confidentiality.
- Monitors guidelines for final disposition of cases and assists in monitoring and meeting time frames.
- Serves as the liaison between the Judge and citizens, news media, public officials, federal, state, and local governmental agencies.
- Conducts all communications with attorneys, parties, police agencies, interpreters, probation department, prosecutor’s office, and clerk’s office.
- Checks files for daily schedule and ensures their readiness for court action.
- Provides case management by reviewing all documents and proposed orders for the Judge’s review and signature.
- Performs routine clerical tasks such as processing incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing, or photocopying.
- Perform data entry in the Contexte Case Management system, if utilized by the judicial circuit.
- Performs other duties as assigned.
QUALIFICATIONS:
- Education
- High school diploma
- Preference given to candidates holding a Certified Court Management Certification.
- Knowledge, Skills, Abilities
- Knowledge of Arkansas court case management practices, business processes, and procedures.
- Ability to multitask effectively.
- Ability to work independently as well as part of a team.
- Ability to perform work within a computer program.
- Ability to work well under pressure and meet deadlines.
- Effective oral and written communication skills.
- Experience typing and using word processing equipment.
- Knowledge of court system and legal terminology.
This position is eligible for most state benefits including paid holidays, annual and sick leave, health insurance, and retirement.
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
Applicants should send a cover letter, resume, and contact information for three professional references to [email protected]
