Compliance Administrator
GSG Protective Services is seeking a detail-oriented and organized Compliance Administrator to join our team. This is a critical support role for a growing security services company operating under California's complex labor and regulatory environment. If you are someone who takes pride in keeping records accurate, deadlines met, and processes running smoothly - this role is for you.
Reporting to management and working closely across departments, you will play a hands-on role in ensuring our employees' compliance obligations are met, from certifications and permits to government reporting and internal authorizations. This is an entry-level to early-career opportunity with real responsibility and room to grow.
What You'll Do
As our Compliance Administrator, you will:
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Employee Certification & Permit Tracking: Monitor, track, and coordinate the renewal and updates of required employee certifications, licenses, and permits to ensure ongoing compliance.
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Government Reporting: Prepare and submit required federal, state, and local agency reports related to employee new hires and terminations, including applicable new hire reporting obligations.
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Internal Compliance Processes: Maintain and support internal processes related to compliance obligations, including employee authorizations, required training completions, and associated documentation.
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Meal & Break Compliance Oversight: Assist management in monitoring meal and rest break compliance in accordance with California labor law requirements; flag discrepancies and support corrective tracking.
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Corrective Action Support: Work closely with management on corrective action matters that have a compliance component; assist in documenting and tracking action items through resolution.
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Recordkeeping & Filing: Maintain accurate and organized compliance records, databases, and files; ensure documentation is current, accessible, and audit-ready.
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Reporting & Communication: Prepare internal compliance reports and summaries for management as needed; communicate status updates on open compliance items.
What We're Looking For
Required:
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1-2 years of experience in HR, compliance, administrative support, or a related field (internship experience considered)
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Working knowledge of California meal and rest break laws, or willingness to learn quickly
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Proficiency in Windows-based products including Microsoft Word, Excel, and Outlook
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Strong attention to detail and organizational skills with the ability to manage multiple deadlines
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Reliable, professional, and discreet in handling sensitive employee information
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Strong written and verbal communication skills
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Authorization to work in the U.S.
Preferred:
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Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field
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Familiarity with California new hire reporting requirements or labor compliance processes
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Experience with workforce management software or HR information systems (HRIS)
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Background in the security services, staffing, or multi-location employer environment
The Right Candidate Is:
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Highly organized and capable of managing multiple compliance tasks simultaneously
Proactive - - spots issues before they become problems and follows through to resolution
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Comfortable working in a fast-paced environment with changing priorities
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A team player who communicates clearly and professionally with managers and employees alike
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Committed to accuracy, confidentiality, and doing things the right way
What We Offer
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Competitive Pay: $25.00/hr DOE (commensurate with experience and qualifications)
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Growth Opportunity: Entry-level role with a clear path to take on expanded compliance responsibilities as skills develop
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Supportive Team Environment: Work closely with experienced managers who are invested in your success
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Comprehensive benefits package
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Stable, full-time hours
About Us – GSG Protective Services
GSG Protective Services is a trusted security provider with a strong presence across the Southwest and Northeast United States. We offer high-quality, full-service security solutions with a commitment to safety, professionalism, and reliability. Our services include physical security, protective services, consulting, technology integration, and specialized training.
Led by a seasoned leadership team with decades of experience, we stand by our core values — Professionalism, Respect, Open Communication, Training & Education, Empowerment, Customer Service, and Teamwork (PROTECT). At GSG, we do more than provide security — we protect what matters most.
