Position Overview
We are a growing law firm seeking a detail-oriented and versatile Accounts Payable Specialist to join our accounting team. While the primary day-to-day focus of this role is managing our full-cycle Accounts Payable (AP) process within QuickBooks, the ideal candidate is a well-rounded accounting professional capable of supporting broader financial functions.
You will be responsible for ensuring 100% data integrity for all incoming invoices and receipts, while also supporting our month-end procedures, journal entries, and account reconciliations.
Key Responsibilities
Accounts Payable & Data Management (Core Focus ~60-70% of role):
- Manage and process all incoming vendor invoices, bills, and receipts, ensuring they are accurately coded and entered into QuickBooks in a timely manner.
- Oversee full-cycle AP workflows, including routing for appropriate approvals and maintaining digital file organization for all financial supporting documents.
- Review and track client-reimbursable expenses to ensure accurate billing and recovery.
- Maintain vendor relationships, resolve billing discrepancies, and assist with annual 1099 processing.
- Prepare weekly check runs and electronic payment distributions.
General Accounting & Month-End Support (~30-40% of role):
- Prepare and post standard and adjusting journal entries.
- Perform regular bank, credit card, and balance sheet account reconciliations within QuickBooks.
- Assist with month-end closing procedures and financial reporting schedules.
- Support trust account compliance tracking and reconciliation workflows.
- Handle special financial projects and cross-train in other administrative accounting tasks as needed.
Qualifications & Experience
- Education: Associate’s in Accounting, Finance, or Business Administration preferred (equivalent hands-on experience will absolutely be considered).
- Experience: 2 to 4 years of progressive accounting experience, with a heavy emphasis on Accounts Payable, general ledger support, and meticulous data entry.
- Software Proficiency: Hands-on experience with QuickBooks is required. Direct experience using QuickBooks Online (QBO) is a major plus. Intermediate Excel skills are also required.
- Industry Specifics (A Major Plus): Prior experience working in a professional services environment—specifically a law firm—is highly preferred. Direct experience with or exposure to IOLTA / trust accounting rules is a significant advantage.
Key Attributes for Success
- You enjoy the structure of AP but welcome the variety of supporting month-end close and reconciliations.
- You take pride in making sure every receipt aligns and every invoice is coded correctly the first time.
- Ability to handle confidential financial and client data with the utmost integrity.
What We Offer
- Competitive salary based on experience.
- Comprehensive benefits package (Health, Dental, Vision, 401k match).
- Paid Time Off (PTO) and paid holidays.
- A fast pace, supportive, professional, and collaborative firm culture.
Job Type: Full-time
Pay: $24.00 - $26.00 per hour
Education:
Experience:
- QuickBooks: 2 years (Required)
- Bookkeeping: 2 years (Required)
- Microsoft Office: 2 years (Preferred)
Work Location: In person
