MaX House is a rapidly growing real estate team seeking a Transaction Coordinator Manager to join our Leadership Team and oversee the day-to-day operations of our Transactions Department.
This leadership role is responsible for ensuring smooth, compliant, and efficient transactions from contract to close while providing oversight, support, and accountability for our Transaction Coordinators. The ideal candidate is a licensed real estate professional who is highly organized, dependable, detail-oriented, and passionate about delivering exceptional white-glove service to both clients and agents.
Compensation & Benefits
- Annual Base Compensation
- Monthly Bonus Potential Based on Department Production
- Paid Personal Time Off
- Hybrid Work Environment
- Exciting Team Events Throughout the Year
- Collaborative and Supportive Team Culture
Key Responsibilities
- Lead and oversee the Transactions Department and its daily operations
- Provide leadership, coaching, support, and accountability to Transaction Coordinators
- As a working leader, provide hands-on transaction coordination support when needed, including covering transaction files during vacations, time off, staffing shortages, and scheduled days off for team members.
- Ensure all transactions are managed accurately and efficiently from contract to close
- Maintain compliance with brokerage, state, and company requirements
- Monitor contract deadlines, contingencies, inspections, financing, and closing milestones
- Ensure department systems, processes, and procedures are consistently followed
- Identify opportunities to improve operational efficiency and streamline workflows
- Maintain accurate transaction records, reporting, and compliance documentation
- Serve as a resource for agents regarding contracts, transaction processes, and best practices
- Collaborate with leadership to support company goals and initiatives
- Resolve transaction issues proactively and escalate concerns when necessary
- Deliver exceptional white-glove service to clients, agents, lenders, title companies, attorneys, and vendors
Qualifications
Required
- Active Real Estate License
- Previous Transaction Coordination experience
- Strong understanding of real estate contracts, timelines, and compliance requirements
- Must be available to attend in-person leadership meetings, team events, and training opportunities as needed
Preferred
- Leadership or management experience
- Experience managing multiple transactions and priorities simultaneously
Who We’re Looking For
We are seeking someone who is:
- Growth-minded and solutions-oriented
- A self-starter who takes initiative and ownership
- Highly organized and detail-oriented
- Dependable and accountable
- Compliance-focused with exceptional accuracy
- Passionate about spreadsheets, systems, and organization
- Comfortable leading and supporting others
- Able to manage multiple priorities and deadlines in a fast-paced environment
- Committed to providing an exceptional client and agent experience
The Right Candidate
This opportunity is ideal for someone who enjoys leading others, creating consistency, and ensuring every transaction is handled with excellence. You thrive in a fast-paced environment, take pride in delivering a high level of service, and enjoy supporting both agents and team members so they can perform at their best.
If you’re looking to make a meaningful impact on a growing real estate organization while helping build a world-class transaction experience, we’d love to hear from you.
How to Apply
Please submit your resume and a brief summary of your transaction coordination and leadership experience to:
[email protected]
Pay: $40,000.00 - $76,000.00 per year
Benefits:
Application Question(s):
- Do you have a Tennessee Real Estate License?
Work Location: Hybrid remote in Knoxville, TN 37923
