Overview
Join a boutique CPA firm located in Midtown Manhattan (near Penn Station) as an Administrative Assistant and become a vital part of our professional team!
This energetic role offers the opportunity to support daily office operations, streamline administrative processes, and provide exceptional customer service and support highly motivated team of Accountants.
If you thrive in a fast-paced environment and enjoy multitasking with precision, this position is perfect for you! We are committed to fostering a positive work environment where your organizational skills and proactive attitude can shine.
Note: you MUST be proficient with computer in general.
Responsibilities
Duties include, but are not limited to the following:
- Managing mails, including taking care of Fedex/UPS pick up arrangement, going to the post office.
- Welcoming, taking care of the visitors and managing reception area.
- Answering phones. Scheduling of conference room.
- Typing up the bills and mail them out.
- Typing Financial Statements.
- Scanning and collating of tax returns and work papers
- Assist clients to upload information, download tax return etc through our portal.
- Assist the partners with special projects as it needed.
Requirements
- Proven office experience with strong clerical skills in a professional environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with QuickBooks or similar accounting software.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting.
- Strong typing skills coupled with attention to detail for accurate data entry and proofreading.
- Exceptional communication skills, including phone etiquette and customer service abilities; bilingual skills are a plus.
- Experience managing multi-line phone systems and calendar management tools.
- Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.
- Personal assistant or office management experience is highly desirable to support team needs efficiently. Embark on a rewarding career where your administrative expertise contributes directly to the success of our CPA firm! We value energetic professionals who are eager to grow their skills while providing outstanding service in a collaborative environment.
Please send resume with salary requirement.
Pay: $40,000.00 - $65,000.00 per year
Work Location: In person
