Title: Administrative Assistant
Reports to: Executive Director, DSWT USA
Nature of Position: Full-time, hourly position of DSWT USA, Inc.
Based at: On site at The David Sheldrick Wildlife Trust USA, California Laguna Hills Office
Job Purpose: To support and grow the SWT charity in the US by providing general accounting, administrative and donor support to the SWT USA office.
Key responsibilities and accountabilities:
· Receive email and phone inquiries pertaining to SWT programs and donations and respond to inquirer according to DSWT USA communication policy
· Process daily checks including copying, scanning and filing details of deposit
· Enter donations from checks, manual credit cards, stocks and direct ACH’s into donor management system, Donor Perfect
· Print and mail or email donations receipts
· Write handwritten thank you notes to select donors
· Process tribute donations and send notifications (In Honor, In Memory)
· Assist in maintaining health of donor database including updating pledges, duplicates, and general software maintenance for Sales Force and Constant Contact
· Assist in annual audit as requested by Executive Director and accountant
· Scan receipts and paperwork filing for accountant on a weekly basis
· Process matching gifts
· Verify and process all 3rd party donation sites (Benevity, Your Cause, Fidelity, Paypal, etc)
· Run reports in Sales Force for Executive Director
· Schedule meetings for Executive Director and manage calendar
· Assist accountant with month end reconciliation (EE Givings, back end donation reconciliation, etc)
· Assist with merchandise orders including inventory count, order filling, etc.
· Manage various tracking worksheets in excel
· Support other staff members and staff accountant as needed
· Provide weekly or periodic updates as directed to Executive Director on task or project progress
· Additional projects and responsibilities as assigned by Executive Director
Requirements include:
· Associates or Bachelor’s degree in business, communications or similar related degree
· Minimum 2 years work experience in a professional environment with administrative duties
· Proficient in core computer skills, including MS Word and Excel
· Experience with Sales Force a significant plus
· Demonstrated ability to work in a flexible environment with the skills to establish priorities, set objectives, and achieve stated goals
· Must possess a relaxed, flexible, friendly, people-oriented attitude and effective time management skills with ability to multi-task and work exceptionally well within a team.
· Stress management skills with the ability to handle an array of situations calmly and professionally.
· Final candidate subject to background check.
· A knowledge of Sheldrick Wildlife Trust and an appreciation for animal welfare issues desired.
Interested candidates please apply via this website. No phone calls or drop ins please.
Pay: $25.00 per hour
Benefits:
- 401(k) matching
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
