Correctional Records Supervisor
Employee and Operational Support Division | Revoke and Return Unit
Full Time | Permanent
Location: Tumwater, WA
Salary Range: $5,259 - $7,066 Monthly
This position is eligible to telework. Travel may be required for trainings and/or meetings.
This position is represented by the Washington Federation of State Employees bargaining unit.
The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for a permanent Correctional Records Supervisor (CRS) within the Revoke and Return Unit. This position is a full-time, permanent position located in the Tacoma Community Justice Center (CJC) in Tacoma, WA.
As the Correctional Records Supervisor (CRS), the incumbent will direct the work of the Revoke and Return Unit to ensure compliance with appropriate laws and agency policy. They will supervise staff as well as act as the technical expert regarding revoke and return sentences for incarcerated and supervised individuals' records.
The DOC Revoke and Return Unit will assist in the DOC mission by calculating, entering and documenting when incarcerated individuals' alternative sentences are sanctioned to serve the remaining term of confinement due to a reclass or revocation. These sentences include DOSA, SSOSA, FOSA, MHA, CCB, LTJ, AMJ, and Commutations. In addition to alternative sentences, the CRS will calculate and enter sentence structure and time accounting (SSTA) for an individual when sanctioned to the remainder of their confinement term for community custody prison (CCP) and community placement (CP) sentences. This unit will work in partnership with the other DOC records offices, such as the Tolling Unit, Violator Unit, prison reception centers, and other DOC institutions and records offices. As a subject matter expert, this position plays a vital role in improving public safety by ensuring that offenders serve the appropriate length of confinement following a DOC or Court ordered sanction.
A completed application packet will include:
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A Letter of Interest regarding your interest in this position with our agency
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A detailed resume
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Three professional references
Incomplete application packages may disqualify an applicant from the application process.
We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.
We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.
As the Correctional Records Supervisor, some of your duties will include:
Manage, mentor, and provide supervisory direction to Correctional Records Technicians (CRT) and Correctional Records Technician leads (CRTL) in the Revoke and Return Unit.
Direct and supervise CRT and CRTL in Revoke and Return Unit in prioritizing and processing workload.
Utilize Microsoft Teams to meet and train virtually in the absence of in-person availability.
Track and report monthly established metrics for statistical data for the unit by the 10th of each month.
Recognize workload coverage issues and problem solve solutions.
Provide onboarding and continued on-the-job training for staff on the use of offender database systems (OMNI), Revised Code of Washington (RCWs), DOC Policy, Records processes, application of public disclosure laws, and criminal history record information laws.
Provide support in preparation, training, implementation, and project assignments to agency administrators and records leadership in response to legislative impacts.
Maintain open communication with your direct reports by scheduling additional one-on-one conferences as needed. Provide feedback and support to the CRS/CRTL.
Maintain centralization of DOSA Revoke/Reclasses, CCP Return/CP Terminates, MHA Revoke, FOSA Revoke, SSOSA Revoke, CCB Revoke, LTJ Revoke, AMJ Revoke, Commutation Revoke by conducting initial review/second review for the calculation of incarcerated individual’s sentences and complete OMNI modification entries.
Apply Supreme, Appellate, and Superior court decisions, RCWs, WACs, DOC Policy, and Records processes in order to properly compute or re-compute earned release dates for incarcerated individuals.
Complete credits calculator and modification worksheet by reviewing and applying tolling audit, jail certification, OMNI and other sources as needed.
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Build modification into OMNI.
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Request jail certifications as needed.
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Enter sentence structure on any new commitments.
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Conduct second review as assigned for calculations and entries into OMNI.
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Request Warrant of Commitment as needed.
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Start Problem J&S process and follow up with Post Sentence Review (PSP) as needed.
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Notify prison reception centers via email regarding the outcome of the credit calculation. Carefully follow current notification procedure on 3 months or less releases and immediate releases.
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Chrono that the credit calculation is completed using template provided.
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Upload and index credit calculation packet to OnBase.
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Update tracking sheet daily with updated transport lists.
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Receive and process revoke paperwork from reception centers, attorneys, ISRB, and court liaisons and return/terminate paperwork/emails from hearings officers for sentence calculations.
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Verify and update time start dates to include contacting the tolling unit, violator unit, jails and CCOs for verification of local charges.
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Upon receipt of updated or new information regarding calculations, update OMNI modification, credits, and original modification packet to include re-indexing into OnBase.
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Conduct immediate releases for incarcerated individuals located in county jails.
Provide effective communication and thorough and timely processing of requests.
Elevate calculation questions.
Correspond with DOC staff, incarcerated or supervised individuals and their counsel.
Respond to requests for public disclosure.
Testify in court.
What we need (required qualifications):
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High School diploma or equivalent.
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Five (5) years of experience auditing, maintaining, processing, entering, clarifying and/or calculating sentence structure for individuals’ legal records. *(see below for definition of records)
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College-level coursework in criminal justice, business administration, accounting, social science or a related field will substitute, year for year, for up to two (2) years of experience.
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Intermediate Skill Level in Microsoft programs.
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Must respect and maintain confidentiality.
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Experience creating, maintaining and implementing work methods and setting priorities.
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3 or more years of demonstrated entry, auditing and reconciliation of SSTA in the departments individual’s electronic database.
NOTE: Incarcerated or supervised individual records are defined as records containing certified copies of original documents relating to the individual’s crime and sentence. An individual's records are not property files, grievance files, administrative files, treatment files, medical files, slough files, parole files, counselor files or custody files.
What will make your application stand out (preferred qualifications):
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One or more years of lead or supervisory experience of lower-level staff.
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Experience in workgroups for developing computer-based applications.
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Demonstrated knowledge of Washington sentencing laws, DOC supervision types and applicable laws.
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DOC Policy to ensure DOC jurisdiction.
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Knowledge of DOC Tolling and the rules associated with it.
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Knowledge of Revoke and Return sentence calculations and the rules associated with it.
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Knowledge of department policies, violations, hearings, violations, criminal conviction process and warrants.
Special Requirements/Conditions of Employment:Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:
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Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
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Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
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People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
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Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
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Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
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This recruitment may be utilized to fill more than one position.
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Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
**Please note: Phone number AND email address are required for all professional references. -
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
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Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
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We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
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Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
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Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
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Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
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Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
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DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
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DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
Telework Details
This position may be allocated for telework. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
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Remote/telework/flexible schedules (depending on position)
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Up to 25 paid vacations days a year
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8 hours of paid sick leave per month
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12 paid holidays a year
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Generous retirement plan
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Flex Spending Accounts
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Dependent Care Assistance
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Deferred Compensation and so much more!
PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email
[email protected] or call us at 360-515-8622. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
