Title: Contract Billing Specialist II
Location: Sparks, NV (Onsite)
Pay Rate: $27.70 per hour
Hours: 40 hours per week
Duration: Contract ( 5 months+)
Summary
Our client is a prominent firm within the aerospace and defense industry seeking an experienced Contract Billing Specialist I to support high-visibility contract portfolios that demand precision, compliance, and fluency in multifaceted billing structures.
Description
- Prepare and submit Cost, Time & Material, and Firm Fixed Price (including Milestone, Progress Payment, and Performance-Based) invoices in full compliance with contract requirements.
- Validate billed costs for allowability, accuracy, and alignment with contractual terms.
- Reconcile billed amounts to project reports and compile all required supporting documentation.
- Maintain and update billing matrices, project setup checklists, and contract-specific billing schedules.
- Assist in monthly AR billed/unbilled reconciliations.
- Partner with Accounting to resolve cash application issues.
- Support collection activities on aged receivables.
- Follow internal billing controls and departmental desk procedures.
- Prepare complete, audit-ready invoice packages for internal and external auditors.
- Organize and maintain invoice archives and billing schedules.
- Collaborate with Contracts, Program Management, Pricing, and Program Support to ensure accurate billing setup, execution, and contract closeout.
- Resolve billing and collection issues, funding updates, contract modifications, and revenue configuration questions.
- Provide input to process improvements and system enhancements.
Qualifications
- 1–3+ years of billing experience, ideally within complex contract environments.
- Strong expertise with ERP systems, including billing; understanding of GL and project ledger interactions, reporting, and project setup.
- Experience preparing detailed invoice packages and supporting documentation.
- Working knowledge of standard billing requirements, cost principles, and compliance frameworks.
- Strong reconciliation, analytical, and problem-solving skills; ability to validate costs against Project Cost Reports and GL data.
- Demonstrated ability to manage high-volume billing cycles with strict monthly deadlines.
- Experience supporting audits and producing audit-ready documentation.
- Advanced Excel proficiency; familiarity with reporting tools, contract lifecycle systems, or data warehouse environments.
Preferred Qualifications
- Experience billing multi–line-item contract structures and preparing Progress Payment submissions.
- Understanding of indirect rate adjustments.
- Background in contract financial operations, revenue recognition, or project lifecycle processes.
- Experience with electronic invoice submission platforms.
- Bachelor’s degree in Accounting, Finance, Business, or a related field.
Benefits
- Pay Rate: $27.70 per hour
- Available health, life, vision, and dental insurance
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