SUMMARY:
Provides administrative assistance for the Human Resources Department in accordance with the company policies and procedures. Provides support in a variety of areas and functions. Manages Agency Staff Interviews/Onboarding, Visitor management.
DUTIES AND RESPONSIBILITIES:
- Primary liaison with 7 temporary agencies. Works closely with HR Manager and/or area leaders to obtain resource needs. Coordinates interviews, start dates, orientations and dismissal of temporary workers as needed. Performs new hire orientations as needed.
- Creates/Maintains agency staff personnel records
- Interacts with IT Support for new/deactivated agency staff network/email accounts
- Oversee agency staff time reporting on weekly basis
- Manages office security system (Lenel). Creates/Deactivates badges. Administer badging logs.
- Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
- Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Responds to visitors, clients, and employees in a courteous and professional manner.
- Assists with plant events, engagement surveys, training classes, service anniversaries, employee recognition programs.
- Opens and routes incoming mail.
- Composes and types routine correspondence as required.
- Organizes and maintains file system; files correspondence and other records.
- Orders supplies for HR Department, arranges for vending machine maintenance, and keeps reception area organized.
- Orders lunches for meetings, makes travel arrangements, performs expense accounting
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
- Performs other related duties as assigned by management.
QUALIFICATIONS:
- High School diploma, advanced education preferred
- Bilingual, Spanish required
- Commitment to excellence in customer service and high standards
- Excellent written and oral communication skills
- Strong organizational, problem-solving, and analytical skills
- Ability to manage priorities and workflow
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Acute attention to detail
- Strong interpersonal skills
- Ability to deal effectively with a diversity of individuals at all organizational levels.
- Computer skills required: (Microsoft Office; Microsoft Outlook)
COMPANY COMPETENCIES:
- Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
- Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
JOB COMPETENCIES:
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
PHYSICAL DEMANDS AND WORK ENVIORNMENT:
- Continually required to stand, walk and sit
- Continually required to utilize hand and finger dexterity
- Continually required to talk or hear
https://www.paycomonline.net/v4/ats/web.php/portal/0AEC84D8B3B2B5A246191F6E2BBEC38A/jobs/800872
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Paid time off
- Referral program
- Vision insurance
Experience:
- Microsoft Office: 1 year (Preferred)
Language:
- Fluent English & Spanish (Required)
Ability to Commute:
- Township of Wall, NJ 07727 (Required)
Work Location: In person
