The Builders Collective
Preconstruction Project Manager / Coordinator Position
The Builders Collective is seeking a highly organized, detail-oriented Preconstruction
Project Manager / Coordinator to manage the full preconstruction workflow for new
residential construction projects. This role helps keep banking, insurance, lot purchases,
design selections, drafting, engineering, purchase orders, and internal communication
moving accurately and on schedule.
This is a critical coordination role for someone who can manage details, follow up
consistently, communicate clearly, and keep multiple projects moving at the same time.
The ideal candidate is organized, dependable, comfortable working across multiple
companies and departments, and able to build structure around complex processes
without needing constant supervision.
Who are we?
The Builders Collective is a growing residential construction and development company
based in the Oklahoma City / Moore area. We operate within a family of companies that
includes residential homebuilding, land development, plumbing, HVAC, concrete, home
maintenance, property and HOA management, interiors, cabinetry, and more. Our
diverse collection of companies provides unique opportunities for growth both for our
companies and employees, and we are looking for people who want to grow with us.
Who are you?
Highly organized and able to manage many moving pieces at once.
Self-directed and able to keep tasks moving without constant supervision.
Detail-oriented and willing to follow up until items are complete.
Comfortable communicating with owners, affiliate builders, banks, insurance
providers, title companies, draftsmen, engineers, vendors, and internal team
members.
Able to track deadlines, outstanding tasks, missing information, and next steps
across multiple projects.
Comfortable learning and using software systems, spreadsheets, shared task
lists, construction management tools, email, and shared drives.
Able to work within systems developed by others while also helping improve
those systems over time.
Professional, ethical, direct, and calm in communication.
Comfortable asking questions, identifying problems early, and escalating issues
when needed.
Interested in residential construction, project coordination, operations, or process
management.
Key Responsibilities
Manage and maintain the preconstruction task tracking process from lot
purchase through construction start readiness.
Coordinate lot purchase steps, lot closing details, and communication with title
companies, owners, affiliates, and internal stakeholders.
Track banking and insurance requirements related to new projects and upcoming
starts.
Coordinate communication between affiliate builders, owners, internal
departments, and outside partners.
Manage workflow and follow-up with the internal draftsman and external
engineering firm.
Track plan progress, engineering status, redlines, revisions, and outstanding
questions.
Confirm that design selections are complete before projects move forward.
Coordinate internal purchase order generation and confirm required information
is ready for PO creation.
Maintain accurate task lists, project status updates, and documentation.
Identify missing information, bottlenecks, or delays and follow up with the
appropriate person.
Help improve the preconstruction process over time by documenting issues,
standardizing workflows, and suggesting improvements.
Assist with related administrative, operational, and project coordination tasks as
needed.
Manage strategic project list for company and follow up on project progress
weekly
Requirements
Experience in project coordination, construction administration, preconstruction,
residential construction, real estate, operations, or a related field preferred.
Must be able to communicate professionally with owners, managers, builders,
vendors, banks, insurance providers, title companies, and internal team
members.
Must be comfortable managing deadlines, follow-up tasks, shared documents,
spreadsheets, email, and project tracking systems.
Must be able to read and understand basic construction-related documents, lot
information, project notes, plans, selections, purchase orders, and internal
communications.
Must be detail-oriented and able to maintain accurate records.
Must be able to work independently while keeping leadership informed of status,
risks, and roadblocks.
College degree, construction experience, real estate experience, project
management experience, or administrative coordination experience preferred.
Compensation and Hours
Compensation is dependent on experience, reliability, competence, and
readiness for the role.
Typical hours are Monday–Friday during normal business hours, with some
flexibility depending on business needs.
Pay: From $60,000.00 per year
Benefits:
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
