About Us
Beauty Exchange is a growing beauty supply retailer with multiple locations across the Southeast. We're looking for a dependable, organized, and proactive Administrative Assistant to support our leadership team with day-to-day administrative tasks, project coordination, marketing support, and special initiatives.
This position is ideal for someone who enjoys variety, loves staying organized, and thrives in a fast-paced environment. No two days are exactly the same, so we're looking for someone who is flexible, eager to learn, and ready to jump in wherever they're needed.
Responsibilities
- Manage calendars, schedule meetings, appointments, and virtual calls.
- Help keep the leadership team organized by tracking schedules, priorities, deadlines, and upcoming commitments.
- Monitor emails and assist with follow-ups to ensure important tasks don't get overlooked.
- Prepare spreadsheets, reports, presentations, and other business documents.
- Perform data entry and maintain organized digital files and records.
- Coordinate meetings by preparing agendas, taking notes, and tracking action items when needed.
- Assist with travel arrangements and scheduling logistics as needed.
- Support marketing projects by organizing content, coordinating with team members, gathering store information, and helping keep campaigns on schedule.
- Conduct online research for products, vendors, competitors, and business initiatives.
- Communicate with stores, vendors, and internal team members to gather information and follow up on outstanding items.
- Assist with special projects and miscellaneous administrative tasks that help the leadership team stay focused on higher-level priorities.
- Help anticipate upcoming needs by keeping leadership informed of schedules, deadlines, and important follow-ups.
- Learn new systems and processes to help improve efficiency and keep projects moving forward.
Qualifications
- Previous administrative, office, or assistant experience preferred.
- Strong organizational and time-management skills with excellent attention to detail.
- Excellent written and verbal communication skills.
- Comfortable using Microsoft Office and Google Workspace.
- Ability to prioritize multiple tasks and adapt in a fast-paced environment.
- Self-motivated with strong problem-solving skills.
- Professional, dependable, and positive attitude.
- Ability to handle confidential information with discretion.
- Reliable transportation for in-person workdays.
- Experience with Canva, Shopify, ClickUp, or other project management software is a plus, but not required.
- Familiarity with AI tools such as ChatGPT, Claude, or similar platforms is a plus. We value candidates who are comfortable using technology to improve efficiency, organization, and productivity.
What We're Looking For
We're looking for someone who enjoys bringing order to chaos. The ideal candidate is proactive, thinks a few steps ahead, and takes pride in helping others stay organized and productive.
If you're the type of person who naturally keeps track of details, follows through on tasks, reminds others of deadlines, and enjoys making someone's day run more smoothly, you'll fit right in.
We're looking for someone who is dependable, adaptable, eager to learn, and comfortable supporting multiple projects at once in a collaborative environment. You should be comfortable taking initiative, asking questions when needed, and finding solutions independently.
Why Join Beauty Exchange?
At Beauty Exchange, you'll gain hands-on experience supporting a growing retail company while working alongside a collaborative leadership team. You'll be involved in a variety of projects across business operations, administration, marketing support, and project coordination, giving you the opportunity to develop valuable skills in a dynamic environment.
This role offers a combination of remote flexibility and in-person collaboration, making it a great opportunity for someone who enjoys both independent work and working closely with a team.
As Beauty Exchange continues to grow, so will this position. We're looking for someone who wants to grow with us, take on new responsibilities, and build a long-term career with our team. If you're organized, resourceful, and excited to make an impact, we'd love to hear from you!
Pay: $16.00 - $17.00 per hour
Benefits:
- Employee discount
- Professional development assistance
Ability to Commute:
- Orlando, FL 32839 (Required)
Work Location: Hybrid remote in Orlando, FL 32839
