Job Title: Medical Coordinator
Employer: Chesterwye Center, Inc.
Department: Quality Enhancement
Reports to: Director of Quality Enhancement
FLSA Status: Non-Exempt
Pay Range: $21 to $23
Classification: Full Time, Monday – Friday, Some Weekends (Once Per Quarter)
Effective Date: 12/10/2024; Updated: 06/26/2026
Job Responsibilities:
- Coordinate healthcare appointments for clients, managing and logging details
regarding missed, canceled, or rescheduled appointments.
- Facilitate communication between healthcare providers and nursing staff.
- Manage the 90-day PMOF log and ensure physician signatures are obtained before
expiration.
- Oversee medical record compliance, including file management and updates to
Primary Care Provider (PCP) records.
- Give medical updates to the operation staff prior to the individuals' PCP meetings.
- Attend PCP meetings as required.
- Handle distribution and logging of medications, MARs, PMOFs, and medications to
Residential staff.
- Facilitating distribution of medications to Residential staff, medication reconciliation,
and logging on eMAR.
- Support the RN by reviewing eMARs, the electronic medical record system, and
Medication Binders.
- Maintain organization and compliance of individual binders in the Medical Room.
- Deliver basic first aid and medication administration in the Medical Office as needed.
- Perform clerical duties to support compliance with OHCQ/DDA licensing and MBON
requirements.
- Manage inventory and order medical supplies for Medical Offices and Residential
homes.
- Handle pharmacy orders and verify deliveries.
- Prepare and distribute communications from the Medical Services department.
- Assist/ support with transporting individuals to healthcare appointments as required,
ensuring safe use of mobility aids.
- Train Direct Support Professionals (DSPs) in the use of Assistive Technology.
- Advocate for client rights and dignity.
- Adjust work hours as necessary to meet the health care needs of the people supported.
- Provide direct support to ensure adequate care and staffing ratios.
- Perform additional duties as directed by the Supervisor
