Hybrid Administrative Coordinator
Overview
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in a hybrid position (2-3 days in the office). The ideal candidate is professional, efficient, self-motivated, and capable of managing multiple responsibilities in a fast-paced virtual work environment. This role is essential to supporting daily operations, coordinating schedules, and ensuring smooth communication across the team.
Responsibilities
- Answer and manage incoming phone calls professionally
- Book and coordinate appointments
- Organize and maintain company calendars and scheduling
- Manage team operations, including coordinating movers, schedules, and daily logistics
- Provide administrative support to leadership, including managing personal and professional calendars
- Prepare, send, and manage agreements and related documents
- Respond to customer inquiries and provide excellent customer service
- Perform data entry and maintain organized digital records and files
- Assist with general administrative and clerical tasks as needed
- Collaborate virtually with team members to ensure efficient workflow and communication
Qualifications
- Previous experience in an administrative, coordinator, or office management role preferred
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to prioritize tasks and work independently in a remote environment
- Proficiency in Microsoft Office Suite, Google Workspace, and general computer applications
- Strong attention to detail and problem-solving skills
- Professional demeanor and customer service experience preferred
Position Details
- Schedule: W-F 12pm - 9pm, Sat-Sun 8am-5pm - NON NEGOTIABLE
- Hybrid position - 2-3 days in the offie (days will vary)
- Fast-paced and collaborative virtual work environment
- Opportunity for professional growth and long-term development within the company
Job Types: Full-time, Contract
Pay: $17.00 - $19.00 per hour
Benefits:
- Health insurance
- Vision insurance
Application Question(s):
- Does the schedule work for you? W-F 12pm-9pm and Sat-Sun 8am-5pm
Work Location: In person
