JOB TITLE Customer Service Representative
SUMMARY:
Responsible for greeting consumers and visitors in a professional manner. Handling all incoming calls and fielding them accordingly, addressing consumer questions and needs, and providing an overall welcoming environment.
EDUCATION AND EXPERIENCE:
Education: High School Diploma/GED required. Coursework in general office and computers preferred.
Licensure: N/A
Certification: N/A
Experience: Experience in customer service preferred.
Knowledge/Skills: General office skills, including strong phone and typing skills.
Verbal/written communication skills.
Skilled in use of all major computer applications.
Punctual with consistent/reliable attendance history.
EQUIPMENT:
Computer, fax, copier, and any other equipment required to perform the functions of the position.
MAJOR DUTIES AND RESPONSIBILITIES:
-
Greets consumers and visitors and welcomes them to the office in a professional, polite and welcoming manner.
-
Maintains a positive, empathetic and professional attitude toward consumers at all times.
-
Receives telephone calls and referrals in a professional manner using effective listening skills and routes calls to appropriate individuals.
-
Reviews demographic, insurance and provider information with consumers at every visit and updates records as necessary.
-
Obtains a copy of the consumers insurance card, driver license and social security card.
-
Collects the appropriate amount of the consumer’s responsibility at each visit, noting the payment and provides the consumer with a receipt.
-
Balances cash drawer.
-
Schedules, coordinates and reschedules consumer appointments.
-
May call to remind consumers of their appointments.
-
Interviews consumers to collect related data for case-opening paperwork and obtains all required signatures on documentation.
-
Establishes authorization for services on appropriate consumers with third party payors.
-
Enters access data on computer system.
-
Performs other administrative duties such as locking/unlocking doors, opening/distributing mail, typing, filing, faxing and collecting documents to be shredded, etc.
-
Maintains strict confidentiality of all knowledge gained through contact with consumers.
-
Attends and participates in regularly scheduled staff meetings and in-services and individual program planning staffing meetings, as needed.
-
All other duties as assigned.
PERFORMANCE RESPONSIBILITIES:
Although each position has its own unique duties and responsibilities, the following listing applies to every employee. All employees of the organization are expected to:
-
Support the organization’s mission, vision, and values of excellence and competence, collaboration, innovation, commitment to our community, and accountability and ownership.
-
Exercise necessary cost control measures.
-
Maintain positive internal and external customer service relationships.
-
Demonstrate effective communication skills by conveying necessary information accurately, listening effectively and asking questions when clarification is needed.
-
Plan and organize work effectively and ensure its completion.
-
Demonstrate reliability by arriving to work on time and utilizing effective time management.
-
Meet all productivity requirements.
-
Demonstrate team behavior and must be willing to promote a team-oriented environment.
-
Represent the organization professionally at all times.
-
Demonstrate initiative and strive to continually improve processes and relationships.
-
Follow all Frontier Health rules, policies and procedures as well as any applicable laws and standards.
Frontier Health is a Trauma-Informed Workplace.
At Frontier Health, we prioritize a culture of safety, trust, support, and inclusion. As a trauma-informed workplace, we foster a supportive environment where every employee is valued, supported, and empowered to thrive.
