Join Our Team
SP+A is an award-winning, integrated architectural, engineering, and interior design firm with a long-standing reputation for delivering innovative solutions throughout Connecticut and the Northeast. Our multidisciplinary practice provides planning, architecture, engineering, interior design, and building envelope consulting services for a diverse range of public and private clients.
Our portfolio includes:
- K-12 public schools
- Higher education facilities
- Municipal buildings
- Emergency service facilities
- Public infrastructure improvements
- Roofing and building envelope investigations
- Historic preservation and restoration
- Commercial and institutional projects
We are seeking a highly organized, energetic, and creative professional who enjoys working in a collaborative design environment and is excited to contribute to both the day-to-day operations and the continued growth of our firm.
Position Overview
The Administrative, Contracts & Marketing Coordinator is a key member of our team, supporting firm leadership, project managers, architects, engineers, and interior designers. This position combines front office administration, contract administration, marketing support, and general office operations into a dynamic and rewarding role.
The successful candidate will be a strong multitasker who enjoys variety, takes initiative, communicates professionally, and is comfortable working with multiple software platforms while supporting a fast-paced professional office.
Primary Responsibilities
Administrative & Front Office
- Serve as the first point of contact by greeting visitors and answering incoming phone calls.
- Coordinate incoming and outgoing mail, shipping, and deliveries.
- Maintain a professional and welcoming reception area.
- Assist with scheduling meetings and conference room coordination.
· Oversees all incoming and outgoing mail, along with distribution of all packages.
- Prepare meeting agendas and distribute meeting minutes.
- Coordinate travel arrangements and general administrative support.
Contracts (AIA) & Project Administration
- Assist with preparation, formatting, and processing of professional service agreements and contract documents using AIA software.
- Enter and maintain information within project management software.
- Organize and maintain digital and physical project files.
- Assist with document distribution and project correspondence.
- Maintain project records and archival systems.
- Support project teams with administrative tasks throughout the project lifecycle
Marketing & Business Development
- Support the firm's marketing and business development initiatives.
- Assist in preparing proposals, qualifications packages, and presentations.
- Coordinate social media content and scheduling.
- Create and post project updates, employee highlights, photography, short videos, and company announcements.
- Assist in maintaining marketing databases and client contact information.
- Help coordinate community outreach events, conferences, and networking opportunities.
- Participate in developing creative marketing ideas that showcase the firm's work and culture.
Office Operations
- Coordinate office supplies and vendor relationships.
- Assist with company vehicle scheduling and management.
- Help maintain office organization and daily operations.
- Support firm-wide initiatives and special projects as assigned.
Qualifications
The ideal candidate will possess:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Exceptional attention to detail.
- A positive, professional, and customer-focused attitude.
- Ability to prioritize multiple assignments and meet deadlines.
- Strong interpersonal skills with the ability to work collaboratively.
Software & Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to quickly learn and navigate multiple software platforms.
- Comfortable working with document management and project management systems.
- Experience with social media platforms and content posting.
- Familiarity with photo, video, and digital content management is a plus.
- Graphic design or marketing software experience (Adobe Creative Suite, Canva, etc.) is beneficial but not required.
Preferred Experience
- Experience in an architectural, engineering, construction, consulting, or professional services environment is preferred but not required.
- Experience with contract administration or project coordination is a plus.
- Interest in architecture, engineering, design, construction, or the built environment is highly desirable.
Pay: $24.00 - $36.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
Application Question(s):
- Do you have experience working for an architecture or engineering firm?
- Do you have experience with American Institute of Architects (AIA) software?
Work Location: In person
