The Administrative Assistant provides administrative and clerical support to the project team at Millstone Nuclear Power Station in Waterford, Connecticut. This position is responsible for ensuring the efficient day-to-day operation of the project office by supporting project management, field personnel, Human Resources, Recruiting, Payroll, and client representatives. The ideal candidate is organized, detail-oriented, and able to thrive in a fast-paced industrial construction environment.
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Provide administrative support to the Project Manager and site leadership team.
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Answer and direct incoming phone calls and greet employees, visitors, and clients professionally.
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Maintain project files, employee records, and confidential documentation.
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Assist with employee onboarding paperwork and orientation scheduling.
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Coordinate site badging, security documentation, and training records.
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Track employee rosters and maintain current staffing reports.
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Assist with payroll processing, timekeeping, and per diem documentation.
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Prepare reports, correspondence, meeting minutes, and spreadsheets.
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Coordinate travel arrangements, lodging, and mobilization for project personnel.
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Maintain office supplies and coordinate equipment orders as needed.
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Scan, file, and organize project documentation in electronic and paper filing systems.
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Support invoice processing, purchase orders, and document control.
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Assist with scheduling meetings and maintaining project calendars.
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Communicate with Human Resources, Recruiting, Payroll, Safety, and Operations to support project activities.
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Ensure documentation complies with company, client, and project requirements.
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Perform other administrative duties as assigned.
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High school diploma or GED required.
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Minimum of 2 years of administrative or office support experience.
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
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Excellent organizational and multitasking skills.
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Strong verbal and written communication skills.
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Ability to maintain confidentiality.
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Strong attention to detail and accuracy.
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Experience supporting industrial construction, energy, manufacturing, or power generation projects.
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Experience with employee onboarding or Human Resources support.
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Familiarity with payroll or timekeeping systems.
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Experience with document management systems or project management software (Arcoro, Procore, or similar).
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Previous experience working at a nuclear facility or in a regulated environment.
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Professional customer service skills.
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Ability to prioritize multiple assignments while meeting deadlines.
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Strong organizational and problem-solving skills.
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Ability to work independently and as part of a team.
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Excellent interpersonal skills with the ability to interact effectively with employees, clients, and management.
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Ability to sit, stand, and walk throughout the workday.
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Occasionally lift and carry up to 25 pounds.
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Ability to work in both an office setting and an active construction environment.
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Must be able to wear required personal protective equipment (PPE) when entering project areas.
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Full-time position based at Millstone Nuclear Power Station in Waterford, Connecticut.
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Primarily office-based with regular interaction with field personnel and project leadership.
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Overtime may be required during outages or peak project activity.
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Must successfully complete all client-required background checks, drug screening, security clearance, and site access requirements.
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