Public health and environment (combo video): https://youtu.be/QCVi5n_8HqQ
At The Colorado Department of Public Health and Environment (CDPHE) we are dedicated to the Colorado for All philosophy - working toward a Colorado where everyone has the opportunity to succeed.
We support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity. We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we strongly encourage individuals from diverse backgrounds to apply.
Be BOLD.....Make a REAL difference . . . join us in serving our communities advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive.
CDPHE offers:
Free parking and access to RTD bus lines.
Flexible working arrangements
Retirement ( PERA options), Medical and dental health plans
Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year and generous personal time off
Tuition assistance
Wellness programs
Professional development opportunities on a wide variety of subjects
Career advancement opportunities throughout the State system
Some positions may qualify for the Public Service Loan Forgiveness (PSLF) Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch
The Work Unit:
The Operations Program exists to provide a wide spectrum of services and support to the management and staff of the Water Quality Control Division (WQCD). The Operations Program consists of the Fiscal Services Section, the Business Services Unit, the Communications and Special Projects Unit, and the Performance Planning and Customer Success Unit. This position is under the Performance Planning and Customer Success Unit.
What You'll Be Doing:
This position operates with a high degree of independence in managing division-wide personnel and administrative duties. The role is responsible for establishing and maintaining personnel action processes, process improvements, timekeeping processes while delivering quality customer service, coordinating with cross functioning teams within the division and department, and various administrative support for the unit and division. This position works with a variety of stakeholders, seeks to maintain or enhance the satisfaction of external and internal customer/client/stakeholder. Includes proactively looking for ways to assist people.
Key Responsibilities:
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Personnel Liaison
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Administrative Assistance
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Data Management
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Division timekeeper, performance & strategy support
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Onboarding, Offboarding and New Employee Orientation
This posting is only open to residents of the State of Colorado at the time of submitting your application.
ADMINISTRATOR III (H1B3XX)
This class series uses five levels in the Professional Services Occupational Group. Professional works performed by positions in this series involves providing a variety of services pertaining to the operation and administration of program areas and activities within an agency that cannot be adequately described by another state class. Positions coordinate and facilitate technologies, people and processes that relate to the delivery of products and services. Functions include coordinating projects, supervising quality control and management procedures and managing the logistics of different program and any external vendors and/or partners involved in delivery of products and services. Examples of primary administrator duties include work that significantly affects the operation of a program area, formulation or execution of management policies or programs, and general management, operational and administrative work.
NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Six (6) years of administrative experience with at least two (2) years experience of at least one or all of the following: State Personnel, human resources, or project management assistance.
OR
Bachelor's degree from an accredited institution in business, finance, accounting, public administration or a field of study closely related to the work assignment.
AND
Two (2) years of professional experience in administrative (or general clerical) experience or other closely related experience aligned to the work assigned to the position.
OR
Master's degree from an accredited institution in business, finance, accounting, public administration or a field of study closely related to the work assignment.
**This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.**
PREFERRED AND ESSENTIAL COMPETENCIES:
The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate.
Multi-tasking with competing deadlines and high level of dependency.
Experience and proficiency in Microsoft Office and Google Suites.
Experience in Smartsheets.
Experience handling and processing sensitive and confidential information.
Skilled in drafting communication announcements and email.
Proactive problem-solving abilities
Experience in customer service
Understanding and some experience in personnel processes such as recruitment, position management, onboarding/off boarding, preferably Colorado State Personnel regulations.
Ability to work independently.
Strong communication and collaboration skills.
Strong demonstrated ability to multitask and prioritize work activities to meet deadlines.
Experience in setting goals and objectives and use time efficiently
Experience in change management.
Tactfully interacts with people and adapts interaction, communication, and conflict resolution styles effectively.
Conditions of Employment:
A pre-employment background check will be conducted as part of the selection process.
APPEAL RIGHTS:
An applicant who has been removed from consideration during the selection or comparative analysis process may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website at CO State Personnel Board Forms and Filing.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at
[email protected] or by fax at 303-866-5038 within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.
The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.
A complete application packet must include:
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A completed State of Colorado application.
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A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.
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If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.
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If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.
The Selection Process:
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
ADAAA Accommodations:
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at
[email protected] or call 303-692-2060, option 5.
