The Controller leads the day-to-day financial operations, analysis, and reporting for Virginia Ear, Nose & Throat Associates, P.C.; Virginia ENT Surgery Center, LLC; and V.E.N.T.A., LLC. Working closely with the Chief Executive Officer, the Controller delivers timely financial statements, productivity and performance analyses, and ad hoc reporting that supports strategic decision-making across all three entities.
Through the Accounts Payable Clerk / Financial Analyst, with direct ownership where needed:
-
Review, reconcile, and approve invoices; partner with managers and physicians to resolve discrepancies.
-
Submit checks to the CEO for review and signature.
-
Analyze invoices on an ongoing basis to identify errors, omissions, and cost-savings opportunities with alternative vendors.
-
Record and monitor daily deposits and bank account activity across all entities.
-
Prepare and submit retirement and pension contributions for self-directed and employer-sponsored plans.
-
Support the CEO and HR Manager on retirement plan distributions and related reporting.
-
File and remit monthly sales and use tax for all office locations.
-
Process payroll and serve as back-up to the HR Manager for payroll entry and employee deductions.
-
Establish and maintain vendor accounts and records.
-
Review and track physician personal expense reports; escalate concerns to the CEO.
-
Coordinate timely corporate buyouts and distributions for retired shareholders.
-
Maintain annual rent and CAM adjustments for all office locations.
-
File the annual Unclaimed Property report with the Commonwealth of Virginia.
-
Cross-train and support the part-time Administrative Assistant on AP functions.
-
Assemble documentation for external accountants for tax preparation and other financial needs.
-
Coordinate accounting adjustments with internal and external accounting personnel.
-
Establish and maintain the monthly close schedule and ensure on-time completion.
-
Prepare monthly financial statements for all three entities and for each profit center within Virginia ENT.
-
Generate productivity reports for all providers in the P.C. and for the ASC overall.
-
Prepare and review monthly bank reconciliations for all entities.
-
Reconcile all General Ledger accounts monthly and investigate Balance Sheet variances.
-
Maintain physician and aesthetician bonus reports.
-
Deliver ad hoc financial, statistical, and operational reporting for the CEO.
-
Manage and develop the AP Clerk / Financial Analyst.
-
Partner with the Director of Operations to maintain an up-to-date inventory of computers and Office 365 licenses.
-
Support the CEO in maintaining the company-wide asset listing.
-
Track skincare inventory and reconcile related COGS adjustments.
-
Generate monthly on-call reports and submit them to the appropriate hospitals for reimbursement.
-
Support the CEO, shareholders, and other Directors and Managers with additional projects as assigned.
-
Maintain strict confidentiality of all financial and personnel data.
-
Bachelor's degree in Accounting, Finance, or a related business discipline; or six years of equivalent experience; or an equivalent combination of education and experience.
-
Five or more years of progressive accounting experience.
-
Strong working knowledge of QuickBooks.
-
Demonstrated attention to detail and ability to work accurately under deadline pressure.
-
Analytical, inquisitive mindset with strong problem-solving skills.
-
Excellent verbal and written communication; comfortable engaging with physicians, managers, vendors, and staff at all levels.
-
Strong organizational skills with the ability to prioritize, multi-task, and adapt to shifting demands.
-
Team-oriented with the ability to perform well under pressure.
-
Accounting experience in a medical or multi-entity healthcare setting.
-
Experience with a practice management system; Allscripts preferred.
-
Familiarity with ASC accounting, physician compensation models, and shareholder distributions.
-
Medical office setting with adequate lighting, ventilation, and workspace.
-
Possible exposure to communicable conditions common to a medical office environment.
-
Prolonged periods of sitting and viewing a computer screen.
-
Occasional lifting and carrying of items up to 15 pounds.
-
Manual dexterity sufficient to operate standard office equipment (keyboard, calculator, phone, copier).
-
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
